Accounts Payable Specialist

Rho; Warszawa; On-site; PLN 42,000 - 64,000; Full time

Job summary

Rho in Warsaw, Poland is seeking an Accounts Payable Specialist to join our Finance team. The role supports processing supplier invoices and employee expenses across multiple entities and currencies in a global framework, while adapting to local regulatory requirements.

You will engage with internal stakeholders across countries, ensure accurate coding and timely payments, and contribute to month-end close.

Qualifications

• Bachelor’s degree required with 1+ years of experience in Accounts Payable, finance administration, or a related area.
• Proficiency in English and local language
• Experience with multiple entities and currencies
• Exposure to regional or international AP processes is preferred, with ability to learn jurisdiction-specific requirements
• Understanding of accounts payable principles, invoice compliance, and tax concepts
• Experience using invoice processing or expense management tools (e.g., Concur) would be an asset
• Familiarity with ERP systems such as SAP, Oracle, or NetSuite would be valuable
• Experience in CRO, life sciences, shared services, or international organizations would be advantageous

Responsibilities

• Process high volumes of supplier invoices across assigned entities and regions in line with local requirements and global AP processes
• Handle and process Travel & Expense (T&E) claims in line with company policies
• Ensure invoices are accurately coded and approved in line with company policies
• Verify invoice details, including tax treatment, invoice compliance, and documentation requirements
• Manage supplier queries and resolve discrepancies promptly
• Maintain accurate and up-to-date vendor records
• Support payment runs, ensuring deadlines are met
• Reconcile supplier statements and investigate outstanding items
• Assist with month-end closing activities related to accounts payable
• Collaborate with internal stakeholders across different countries and departments

Skills

Accounts payable

Finance administration

Stakeholder collaboration

English proficiency

Education

Bachelor’s degree

Tools

Concur

SAP

Oracle

NetSuite

Job description

Join us in redefining what it means to work for a CRO. Working at Rho, you’ll be joining a team who take healthcare and clinical research personally, with shared experiences that drive a passion to heal, cure and solve some of humanity’s biggest challenges.

At Rho, we’re committed to you just as you’re committed to us. You’ll have the opportunity to experience a thriving company with real stability - financial, workforce, and corporate, which has created a safe environment to innovate and develop over a long and rewarding career. With a collaborative team of smart, talented, and positive people, you’ll be celebrated and respected for your expertise and given the freedom to think creatively, challenge the norm, and problem-solve.

We are currently hiring an Accounts Payable Specialist to join our team in Warsaw, Poland! The Accounts Payable Specialistsupports the Finance team by processing supplier invoicesand employee expenses in a multi-entity, multi-currency environment.This role is designed to align with global Accounts Payable standards while allowing for adaptation to local market requirements, regulatory frameworks, and operational practices.The position contributes toaccurate,compliant, andtimelypayment processing across assigned regions/entities. Depending on businessneed, responsibilities may include support for entities in different regions.This position reports to the Accounts Payable Manager.

Our Finance Team will tell you, joining Rho has been one of their best career moves in terms of contentment, financial rewards and career growth, which is why we have such stability in the group!

Responsibilities include,butarenot limited to,the following:

• Process high volumes of supplier invoicesacross assigned entities and regions,in accordance withapplicable local requirements and global AP processes

• Handle and process T&E (Travel & Expense) claims in line with company policies

• Ensure invoices are accurately coded and approved in line with company policies

• Verify invoice details, includingapplicable tax treatment, invoice compliance, and documentation requirements based on the relevantjurisdiction

• Manage supplier queries and resolve discrepancies promptly

• Maintainaccurateand up-to-date vendor records

• Support payment runs, ensuring deadlines are met

• Reconcile supplier statements and investigate outstanding items

• Assistwith month-end closing activities related to accounts payable

• Collaborate with internal stakeholders across different countries and departments

• Bachelor’s degreerequiredalong with 1+ years of experience in Accounts Payable, finance administration, or a related area

• Proficiency in both English and local language

• Experience working with multiple entities, currencies, and varying market or regional requirements

• Exposure to regional or international AP processes is preferred, with the ability to learn jurisdiction-specific requirements as needed

• Understanding of accounts payable principles, invoice compliance requirements, and tax concepts relevant to the markets supported

• Experience using invoice processing or expense management tools (for example, Concur) would be an asset.

• Familiarity with ERP systems such as SAP, Oracle, or NetSuite in a regional or global finance environment would be valuable

• Experience within a CRO, life sciences, shared services, or an international organizationwould beadvantageous