Accounts Payable Associate

Balyasny Asset Management L.P.; Warszawa; On-site; PLN 70,000 - 110,000; Full time

Job summary

Balyasny Asset Management L.P. is seeking an Accounts Payable Associate in Warsaw to support the global invoice-to-pay lifecycle within the Supplier Accounting Operations team.

The role emphasizes accurate processing, internal controls, and timely service to internal and external stakeholders. The ideal candidate will leverage modern ERP and OCR/AI platforms (Workday, Auditoria) to drive efficiency, ensure tax compliance across US, EMEA, APAC, and other jurisdictions, and contribute to

Qualifications

• Experience with end-to-end AP or invoice-to-pay processes in a multinational setting.
• Familiarity with OCR/AI-driven AP automation tools and modern ERP systems.
• Solid understanding of AP accounting, GL coding, and basic VAT/tax concepts.
• Strong English communication for global collaboration and vendors.
• Detail-oriented with high accuracy and strong controls mindset.

Responsibilities

• Process supplier invoices, credit memos, and payment requests per policies and SLAs.
• Use OCR/AI platforms to capture, validate, and match invoices; resolve exceptions.
• Assign accounting coding to ensure accurate expense allocation and GL integrity.
• Maintain internal controls, segregation of duties, and anti-fraud checks.
• Ensure tax compliance across jurisdictions (VAT, WHT, local invoicing).
• Manage AP inboxes and case queues, provide timely vendor support.
• Perform supplier statement reconciliations and resolve aging balances.
• Assist with payment runs, verify batches, currencies, and bank details with Treasury.
• Support month-end/quarter-end close, prepare AP aging and accruals.
• Collaborate on process improvements and automation testing with Workday/Auditoria.

Skills

ERP & Automation Systems

Accounting & Tax Knowledge

Communication & Language

Attention to Detail

Organizational Skills

Education

Bachelor’s degree in Accounting, Finance, Economics, or related field

Tools

Workday Financials

Auditoria

SAP

Oracle

Job description

The Accounts Payable Associate is responsible for supporting the firm’s global invoice-to-pay lifecycle. Working within the Supplier Accounting Operations team, this role ensures accurate, timely, and compliant processing of supplier invoices, maintains strong internal controls, and delivers high-quality service to internal and external stakeholders.

The ideal candidate leverages modern financial systems and automation tools to drive operational efficiency, ensure tax/statutory compliance across multiple jurisdictions, and support continuous process improvement.

In the role of Accounts Payable Associate, the employee will be responsible for the following:

• Execute end-to-end processing of supplier invoices, credit memos, and payment requests in accordance with firm policies, approval matrices, and SLAs.
• Leverage OCR and AI-driven platforms (Auditoria / Workday) to capture, validate, and match invoices (2-way matching with PO), identifying and resolving exceptions proactively.
• Review and assign accounting coding on invoice line level (GL accounts, cost centers, legal entities, tax codes) to ensure accurate expense allocation and general ledger integrity.
• Ensure strict adherence to internal controls, segregation of duties, delegation of authority, and anti-fraud verification procedures.
• Ensure invoice compliance with local and international tax regulations (including VAT, WHT, and local invoicing standards across US, EMEA, APAC and other operating jurisdictions).
• Manage central AP inboxes and case ticketing queues, providing timely, professional resolution to supplier and internal business inquiries.
• Perform regular supplier statement reconciliations, actively resolving aged balances, discrepancies, duplicate billings, etc.
• Assist with payment-run preparation, validating payment batches, currencies, banking details, and hold statuses in coordination with Treasury.
• Assist with month-end and quarter-end close activities, including preparing AP aging reports, accrual schedules for unreceived invoices, and close-related reconciliations.
• Collaborate with the Team Lead and cross-functional teams on process improvement, workflow enhancements, and automation testing within Workday and Auditoria.

QUALIFICATIONS & REQUIREMENTS:

Experience: 2–5 years of relevant Accounts Payable or invoice-to-pay experience, preferably within a multinational, shared services, or financial services environment.

• ERP & Automation Systems: Hands-on experience with modern ERP systems (Workday Financials/SAP/Oracle) and familiarity with OCR/AI AP automation tools.
• Accounting & Tax Knowledge: Solid understanding of core AP accounting principles, general ledger coding, prepaid/accrual concepts, and basic VAT/tax compliance rules.
• Communication & Language: Excellent verbal and written English communication skills (working language); ability to interact professionally with global teams and external vendors.
• Attention to Detail: High level of accuracy, analytical problem-solving skills, and a strong control-conscious mindset.
• Organizational Skills: Proven ability to manage high transaction volumes, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.

EDUCATION, TRAINING & EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, Economics, or a related business field (or equivalent practical experience / professional certifications).