Strategic Operations & Facilities Lead

Prime Minister’s Youth Program; Pakistan; On-site; PKR 1,800,000 - 3,000,000; Full time

Job summary

Prime Minister’s Youth Program is seeking an Operations Lead to oversee day-to-day administrative, facilities, asset, and workplace support operations, ensuring smooth and compliant functioning.

The ideal candidate has a Bachelor’s degree in Public Administration or related field and 6+ years’ experience in administration, operations, and procurement, with familiarity in PPRA rules and government processes.

Qualifications

• Bachelor’s degree in Public Administration, Business Administration, Management, Operations Management, or a related field from an HEC-recognized institution.
• 6+ years of progressively responsible experience in administration, operations, facilities management, or workplace support services.
• Experience in the public sector and familiarity with government procurement/PPRA requirements and HSE practices will be preferred.
• Administrative & Operational Management
• PPRA & Procurement
• E-Office & File Management
• Audit & Compliance
• Legal Coordination
• Travel & Logistics
• Stakeholder Coordination

Responsibilities

• Manage and supervise the Authority's day-to-day administrative and operational affairs.
• Provide administrative and logistical support to the senior management.
• Coordinate official travel arrangements including air ticketing, hotel/accommodation, transportation and related logistics.
• Manage official vehicles, drivers, transportation and other logistical requirements.
• Process and coordinate procurement of administrative goods and services in accordance with applicable PPRA rules, Government procedures and Authority policies.
• Manage administrative contracts, vendors and service providers and monitor their performance and deliverables.
• Scrutinize administrative invoices, bills and supporting documents and coordinate their processing for payment.
• Prepare and process official summaries, notes for approval, letters, office orders, memoranda and other administrative correspondence.
• Manage official files and correspondence through e-Office, ensuring proper processing, tracking, record management and timely disposal of cases.
• Ensure compliance with applicable Government rules, regulations, policies, financial procedures and service regulations.
• Coordinate with Internal/External Audit, legal advisors and relevant departments on audit observations, legal matters, compliance issues and preparation of replies/cases.
• Oversee office facilities, maintenance, utilities, housekeeping, security and other essential support services.
• Manage administrative assets, equipment, furniture and inventory, including maintenance and physical verification.
• Coordinate with Finance and other departments for timely resolution of administrative and operational matters. Liaise with Ministries/Divisions, Government departments, public bodies, vendors and other stakeholders on administrative matters.
• Identify administrative gaps, recommend process improvements and support development/review of administrative policies and procedures.
• Undertake special assignments and any other duties entrusted by the competent authority from time to time

Skills

Administration

Operations

Facilities management

Vendor coordination

Travel & Logistics

Office records management

Education

Bachelor’s degree in Public Administration/Business Administration/Management/Operations Management

Tools

E-Office

Job description

Prime Minister’s Youth Program is seeking an Operations Lead to oversee day-to-day administrative, facilities, asset, and workplace support operations, ensuring smooth and compliant functioning.

The ideal candidate has a Bachelor’s degree in Public Administration or related field and 6+ years’ experience in administration, operations, and procurement, with familiarity in PPRA rules and government processes.