Administrative Operations Specialist

Prime Minister’s Youth Program; Pakistan; On-site; PKR 360,000 - 600,000; Full time

Job summary

Prime Minister’s Youth Program is seeking an Admin Officer to support day-to-day administrative and facility operations within the organization in Pakistan. The role coordinates asset/inventory management, procurement, vendor relationships, and office logistics while ensuring adherence to internal policies and HSE guidelines.

The ideal candidate will have a Bachelor’s degree in Public/Business Administration or related field and 1–3 years of relevant experience in administration.

Qualifications

• Bachelor's degree required or equivalent.
• 1 year minimum experience in administration or facilities management.
• Experience with e-office and document filing is preferred.

Responsibilities

• Assist day-to-day administrative and operational activities.
• Process and maintain official files and cases via e-Office.
• Prepare summaries, notes for approval, letters and memoranda.
• Assist procurement processes and prepare related records.
• Maintain procurement, contract, vendor, inventory and administrative records.
• Process administrative bills, invoices and supporting documents.
• Coordinate transportation, travel, ticketing, and hotel arrangements.
• Manage official vehicles, drivers and office facilities.
• Coordinate with vendors regarding routine administrative requirements.
• Assist in responding to audit observations and compile records for audit.
• Ensure compliance with Government rules, PPRA procedures and Authority policies.
• Maintain filing, record management and tracking of administrative cases.
• Perform other tasks as assigned by Admin Lead.

Skills

E-Office & File Management

Government Procedures

Procurement Support

Documentation & Noting

Record Management

Logistics Coordination

Audit Support

Communication & Coordination

Education

Bachelor's degree in Public Administration, Business Administration, Management, or related discipline

Tools

N/A

Job description

Prime Minister’s Youth Program is seeking an Admin Officer to support day-to-day administrative and facility operations within the organization in Pakistan. The role coordinates asset/inventory management, procurement, vendor relationships, and office logistics while ensuring adherence to internal policies and HSE guidelines.

The ideal candidate will have a Bachelor’s degree in Public/Business Administration or related field and 1–3 years of relevant experience in administration.