Senior Administrative Officer

Fatima Group; Lahore; On-site; PKR 1,000,000 - 1,800,000; Full time

Job summary

Fatima Group is seeking a Sr. Administration Officer to oversee the company’s administrative operations and ensure compliance with policies and SOPs. You will manage contracts, vendor relations, government liaison, and security, while supporting organizational needs and crisis planning.

The role requires 4–5 years in administration or operations, a Bachelor’s degree (Master’s preferred), and strong organizational and negotiation skills. Based in Lahore, Pakistan, it offers an on-site work setup.

Qualifications

• Bachelor's degree required; Master's preferred.
• 4–5 years of relevant administration, facilities, or operations experience.
• Strong organizational, negotiation, and coordination skills.
• Ability to liaise effectively with government bodies, vendors and internal stakeholders.
• Sound judgment and composure in emergencies or crises.

Responsibilities

• Oversee and manage contracts with compliance and renewals.
• Handle petty cash disbursement, tracking, and reconciliation.
• Identify, negotiate with and manage vendors for cost-effective service delivery.
• Liaise with government departments to ensure regulatory compliance.
• Oversee security arrangements and protocols for premises and assets.
• Manage day-to-day administrative operations and support organizational needs.
• Supervise third-party staff and fleet management.
• Coordinate special events and crisis management protocols.
• Ensure upkeep and functionality of company facilities.

Skills

Vendor management

Negotiation

Organizational skills

Coordination

Education

Bachelor's degree

Master's degree

Job description

About the Role

We are looking for a proactive and detail-oriented Sr. Administration Officer to manage the company's general administrative operations. This role plays a key part in supporting the organization's targets by ensuring smooth, compliant, and efficient administrative functions in line with Company policies, Admin SOPs, and Management requirements.

Key Responsibilities

• Contract Management – Oversee and manage company contracts, ensuring compliance and timely renewals.
• Petty Cash Management – Handle petty cash disbursement, tracking, and reconciliation.
• Vendor Management – Identify, negotiate with, and manage vendors to ensure cost-effective and quality service delivery.
• Government Liaison – Serve as the primary point of contact with government departments and other regulatory bodies to ensure compliance and smooth coordination.
• Security Management – Oversee security arrangements and protocols to safeguard company premises and assets.
• General Administration – Manage day-to-day administrative operations and support organizational needs.
• Third-Party (3P) Staff & Fleet Management – Supervise outsourced/contracted staff and manage company vehicles, including maintenance and logistics.
• Special Events, Emergency Response & Crisis Management – Plan and coordinate special events; develop and implement emergency response and crisis management protocols.
• Facility Management – Ensure the upkeep, maintenance, and functionality of company facilities.

Qualifications & Experience

• Bachelor's degree required, Master's degree preferred.
• 4–5 years of relevant experience in administration, facilities, or operations management.
• Strong organizational, negotiation, and coordination skills.
• Ability to liaise effectively with government bodies, vendors, and internal stakeholders.
• Sound judgment and composure in emergency or crisis situations.