Senior Office Operations & Facilities Manager

Sectem; Islamabad; Presencial; PKR 900.000 - 1.300.000; Jornada completa

Descripción de la vacante

Sectem in Islamabad seeks an experienced Office Administrator to oversee day-to-day operations, facilities, documentation, and vendor relationships. The role supports management and coordinates across departments to ensure smooth, compliant office functioning.

You will manage office supplies, onboarding/offboarding logistics, health and safety, and reporting. The ideal candidate has 5+ years of experience and proficiency with Microsoft Office and Google Workspace.

Formación

• 5+ years of experience in office administration, facilities management, or a related administrative role.
• Strong organizational and time management skills with the ability to manage multiple tasks and priorities.
• Good communication and coordination skills for working with management, employees, vendors, and service providers.
• Proficiency in Microsoft Office and Google Workspace.
• Experience maintaining administrative records, documentation, inventory, and expense records.
• Ability to coordinate office maintenance, utilities, supplies, vendors, and workplace facilities.
• Strong attention to detail and accuracy in documentation, billing, and record keeping.
• Ability to handle confidential company and employee information professionally.
• Basic understanding of workplace health, safety, and compliance requirements.
• Ability to coordinate onboarding, offboarding, meetings, events, and office logistics.
• Problem-solving mindset with the ability to identify operational issues and coordinate timely solutions.
• Ability to work independently while supporting management and coordinating with internal departments.

Responsabilidades

• Office Operations: Manage day-to-day office operations and workflow.
• Facilities & Infrastructure: Oversee premises, furniture, equipment, and maintenance.
• Vendor Management: Coordinate service schedules and verify invoices.
• Documentation & Record Keeping: Maintain physical and digital records and ensure confidentiality.
• HR Admin Coordination: Support onboarding, offboarding, and office logistics.
• Finance & Billing: Collect and review vendor bills, track expenses, and assist with budgeting.
• Health & Safety: Ensure workplace health and safety standards and emergency readiness.
• Meetings & Logistics: Arrange internal meetings, events, travel, and refreshments.
• Reporting: Prepare monthly admin reports and highlight operational improvements.

Conocimientos

Organizational skills

Time management

Communication

Coordination

Documentation

Billing records

Confidential information handling

Problem-solving

Independent work

Herramientas

Microsoft Office Suite

Google Workspace

Descripción del empleo

Sectem in Islamabad seeks an experienced Office Administrator to oversee day-to-day operations, facilities, documentation, and vendor relationships. The role supports management and coordinates across departments to ensure smooth, compliant office functioning.

You will manage office supplies, onboarding/offboarding logistics, health and safety, and reporting. The ideal candidate has 5+ years of experience and proficiency with Microsoft Office and Google Workspace.