Senior Office Assistant — Records, Drafting & e-Office Specialist

Office Assistant; Peshawar City Tehsil; On-site; PKR 600,000 - 900,000; Full time

Job summary

The Office Assistant (BS-16) serves as a senior clerical officer responsible for ensuring efficient file movement, accurate record-keeping, and timely disposal of official correspondence within the department.

The role operates under the supervision of Section Officers and Deputy Secretaries, maintaining the integrity of the office's documentary workflow in compliance with the Secretariat Instructions and the Manual of Office Procedure.

Qualifications

• 100-mark MCQ written screening test covering Secretariat Practices, English Composition, General Knowledge, and Basic IT Skills.
• Final merit is determined by combined written and interview scores before the Departmental Selection Committee.

Responsibilities

• Receive, diarize, and distribute incoming correspondence using the centralized Diary Register and e-Office tracking module.
• Open, index, and maintain case files with proper referencing, flagging, and cross-referencing per filing classification scheme.
• Prepare concise notes, draft letters, office memoranda, and summaries for officer approval following drafting standards.
• Maintain Dispatch Register, ensure timely despatch of approved communications, and track acknowledgements.
• Update service books, leave accounts, and personal files of gazetted and non-gazetted staff per ESTACODE provisions.
• Process certified copy applications, verify record availability, and issue authenticated copies under proper attestation.

Job description

The Office Assistant (BS-16) serves as a senior clerical officer responsible for ensuring efficient file movement, accurate record-keeping, and timely disposal of official correspondence within the department.

The role operates under the supervision of Section Officers and Deputy Secretaries, maintaining the integrity of the office's documentary workflow in compliance with the Secretariat Instructions and the Manual of Office Procedure.