Senior / Manager – Travel & Administration Posted today - Wed, Dec 03

Greenstar Social Marketing Pakistan (Guarantee) Limited; Karachi Division; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

A prominent social marketing organization is seeking an experienced professional to manage travel and administrative operations in Karachi. The successful candidate will coordinate both domestic and international travel while also overseeing office documentation and administrative processes. Applicants should have 5 to 8 years of experience, strong leadership skills, and excellent communication abilities. The role demands 24/7 availability to handle emergencies efficiently. Competitive compensation will be discussed during the interview.

Qualifications

• 5 to 8 years of experience in administrative and travel management.
• Proven leadership in managing teams.
• Excellent communication and problem-solving skills.
• Ability to handle emergencies and fast-moving situations.
• Willingness to be available 24/7 to manage critical events.

Responsibilities

• Implement and maintain comprehensive travel policies.
• Coordinate domestic and international travel.
• Manage travel requests through booking systems.
• Build relationships with hotels and vendors.
• Supervise administrative operations at the Head Office.
• Supervise admin operations at Head Office and guide regional Admin Coordinators.
• Improve admin processes and prepare travel and admin reports.
• Maintain documents and liaise with authorities including KCCI.
• Ensure vehicle maintenance, housekeeping, security and risk mitigation.

Skills

Leadership

Communication

Organization

Problem-solving

Travel coordination

Vendor negotiation

Tools

Booking systems

Office software

Job description

Greenstar Social Marketing Pakistan (G) Ltd. is an independent member of PSI

Posted today

Salary To be discussed ✔

Job Type Full-Time ✔

Department Administration ✔

Status Open ✔

Description

Key Responsibilities:

• Implement and maintain comprehensive travel policies and procedures.
• Coordinate all domestic and international travel, including flights, hotels, meetings, transportation, visas, and travel insurance.
• Manage travel requests through booking systems and ensure compliance with the approval hierarchy.
• Monitor itinerary updates, cancellations, emergencies, and rebooking needs.
• Build strong relationships with hotels, travel agents, and vendors; negotiate competitive rates and optimize travel costs while ensuring comfort and quality for travelers.
• Supervise administrative operations at the Head Office and guide regional Admin Coordinators.
• Improve administrative processes and prepare travel and administrative performance reports.
• Manage office documentation, letters, and coordination with relevant authorities, including KCCI.
• Ensure proper maintenance of vehicles, oversee housekeeping and security operations, and handle emergencies, security incidents, and risk mitigation measures.

Specification:

• Experience: 5 to 8 years.
• Proven leadership to manage administrative and travel teams.
• Excellent communication, organization, and problem-solving skills.
• Strong expertise in travel coordination and vendor negotiation.
• Ability to handle emergencies and fast-moving situations.
• 24/7 availability to manage situations effectively.

Experience

5 - 8 Year of Experience

Location

Greenstar Social Marketing Pakistan (Guarantee) Limited
8th Floor, Ocean Tower G-3,
Block 9, Main Clifton Road
Karachi, Pakistan.

Registration Number: K-03213

NTN Number: 0913138-8

Auditor: A.F. Fergusons