Finance Admin Assistant (BS-16)

All Pakistan Solvent; Peshawar City Tehsil; Vor Ort; PKR 70.000 - 100.000; Vollzeit

Zusammenfassung

All Pakistan Solvent Extractors Association (APSEA) seeks a Finance Admin Assistant (BS-16) to oversee accounting cycles, budgeting, and financial reporting for a national trade body representing Pakistan's edible oil solvent extraction sector.

The role includes payroll administration, tax compliance, grant management for USAID/PSDF/EDF projects, and coordination of audits under the Secretary General with reporting to the Finance Committee.

Qualifikationen

• Academic degrees in finance (M.Com/MBA Finance/ACCA/CA Inter) and relevant documentation.
• Experience in financial management, budgeting, and regulatory compliance is desirable.
• Familiarity with payroll processing and tax filings.
• Strong coordination with external auditors and procurement procedures.

Aufgaben

• Prepare and present monthly financial statements and cash flow projections.
• Manage grant accounting for donor-funded projects including budgets and reports.
• Ensure timely filing of sales tax and income tax returns and tax statements.
• Administer payroll processing and statutory deductions for staff.
• Coordinate statutory audits and implement management recommendations.
• Maintain fixed asset registers and oversee procurement per PPRA rules.

Kenntnisse

Financial accounting

Budgeting

Tax compliance

Payroll processing

Audit coordination

Ausbildung

M.Com

MBA Finance

ACCA

CA Inter

Tools

QuickBooks

SAP

IRIS portal

ERP systems

Jobbeschreibung

The Finance Admin Assistant (BS-16) at All Pakistan Solvent Extractors Association (APSEA) serves as the principal financial management officer responsible for maintaining the Association's financial integrity, regulatory compliance, and administrative operations. This gazetted position oversees the complete accounting cycle, budgetary control, and financial reporting for a national trade body representing Pakistan's edible oil solvent extraction industry, ensuring adherence to Companies Act 2017, SECP regulations for trade associations, and International Financial Reporting Standards.

Daily workflows include processing member subscription receipts, managing project funds from USAID/PSDF/EDF grants, preparing monthly management accounts in QuickBooks/SAP, filing monthly/annual sales tax returns via IRIS portal, administering payroll for 15-20 staff through HRMS, coordinating statutory audits with external chartered accountants, maintaining fixed asset registers, and processing vendor payments through online banking. The role operates under the Secretary General's supervision with direct reporting to the Finance Committee, utilizing ERP systems for voucher entry, bank reconciliation, and generation of quarterly financial statements for Executive Committee review.

Selection follows a transparent merit-based process: (1) 100-mark MCQ written screening examination covering Financial Accounting (30%), Cost & Management Accounting (20%), Taxation Laws (20%), Auditing Standards (15%), and Office Administration/IT Skills (15%); (2) Merit shortlisting at 1:5 ratio for candidates scoring minimum 50%; (3) Document verification of academic degrees (M.Com/MBA Finance/ACCA/CA Inter), experience certificates, and CNIC; (4) Departmental Selection Committee interview (30 marks) assessing technical knowledge, situational judgment, and communication skills; final merit combines written (70%) and interview (30%) scores.

Key duties and responsibilities:

• Prepare and present monthly financial statements, variance analysis reports, and cash flow projections for Finance Committee and Executive Committee meetings
• Manage complete grant accounting cycle for donor-funded projects including budget preparation, expense tracking, utilization reports, and compliance with USAID/PSDF financial guidelines
• Ensure timely filing of monthly sales tax returns, annual income tax returns, and withholding tax statements through FBR IRIS portal maintaining zero-penalty compliance record
• Administer payroll processing, statutory deductions (EOBI, SESSI, WWF, WPPF), staff advances, and annual tax reconciliation for all Association employees
• Coordinate annual statutory audit, half-yearly review, and special audits by liaising with external auditors, preparing audit schedules, and implementing management letter recommendations
• Maintain fixed asset register, conduct annual physical verification, manage insurance renewals, and oversee procurement procedures per PPRA rules for Association purchases