Office Operations & Secretariat Support Specialist

All Pakistan Solvent; Peshawar City Tehsil; On-site; PKR 223,000 - 357,000; Full time

Job summary

All Pakistan Solvent Extractors Association (APSEA) in Pakistan seeks an Office Support Staff (BPS-02) to act as a vital part of the secretariat. The role ensures smooth handling of mail, maintains housekeeping standards, and supports executives with meeting logistics and document preparation.

The incumbent will operate dak registers, office printing devices, and filing systems; duties include pantry duties and maintaining cleanliness across premises, conferences rooms, and common areas.

Qualifications

• Experience with handling dak registers and correspondence routing.
• Ability to operate standard office machines (photocopier, scanner, binding equipment).
• Filing tasks, document retrieval, and records organization.

Responsibilities

• Receive, stamp, sort, and distribute incoming mail/couriers; maintain Dak Receipt Register.
• Prepare, weigh, frank, and dispatch outgoing correspondence via Pakistan Post and couriers; maintain Dispatch Register.
• Operate photocopiers, scanners, and binding machines for document reproduction of reports and meeting papers.
• Maintain physical filing systems with indexing and chronological arrangement.
• Manage pantry operations including refreshments and crockery inventory.
• Ensure daily cleanliness of office premises, conference rooms, washrooms and surroundings; report maintenance defects.

Skills

Dak handling

Office machinery

Filing tasks

Housekeeping

Tools

Photocopier

Scanner

Binding machines

Job description

All Pakistan Solvent Extractors Association (APSEA) in Pakistan seeks an Office Support Staff (BPS-02) to act as a vital part of the secretariat. The role ensures smooth handling of mail, maintains housekeeping standards, and supports executives with meeting logistics and document preparation.

The incumbent will operate dak registers, office printing devices, and filing systems; duties include pantry duties and maintaining cleanliness across premises, conferences rooms, and common areas.