Office Aide

theirc; Malakand Division; On-site; PKR 335,000 - 502,000; Full time

Job summary

The International Rescue Committee in KP is seeking an Office Support Assistant to handle stationery stocks, document handling, maintenance coordination and event logistics for field programs.

Minimum matriculation and 2 years of relevant NGO/administrative experience required; growth opportunities within a respected humanitarian organization.

Qualifications

• Minimum Matriculation (Secondary School Certificate); higher qualifications will be an added advantage.
• Minimum two (02) years of relevant experience in office administration, facilities support, or operational support functions, preferably with an NGO, INGO, or private-sector organization.

Responsibilities

• Maintain stationery stocks and distribute stationery supplies in accordance with IRC policies and procedures.
• Document the distribution and usage of stationary supplies. Help to identify problems with the quality, appropriateness and usage of supplies and materials.
• Report all necessary maintenance requests timely to the main office administration on given forms for this purpose.
• Photocopy, collate, sort and distribute documents, as requested. Help to ensure that photocopy machines /printers are maintained and used properly.
• Identify and report maintenance problems. Keep photocopy machines stocked with paper and supplied with toner.
• Perform assigned office support and messenger duties, including delivery and collection of documents and materials.
• Assist in organizing in-house events, trainings, workshops, and meetings, and arrange required materials and logistics.
• Prepare meeting rooms for meetings and ensure multimedia and all necessary documents are present before meeting.
• Maintain back-up supplies of water, as needed.
• Any other task assigned by supervisor.

Education

Matriculation

Tools

Office equipment

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

About the position:

The International Rescue Committee is initiating a Protection focused project in five districts of Khyber Pakhtunkhwa funded by IOM. The initial duration of the project is 6.5 months with possible further extension. The project works toward one overarching outcome: improved access to legal support, case management, and community-based protection services, alongside stronger community structures to prevent and respond to protection risks.

Four outputs deliver this: community-based protection mechanisms that expand awareness and access to services; case management and referral pathways for at-risk individuals; legal services, including counsel and representation; and a protection monitoring framework to systematically capture and track protection risks.

Major Responsibilities:

• Maintain stationery stocks and distribute stationery supplies in accordance with IRC policies and procedures.
• Document the distribution and usage of stationary supplies. Help to identify problems with the quality, appropriateness and usage of supplies and materials.
• Report all necessary maintenance requests timely to the main office administration on given forms for this purpose.
• Photocopy, collate, sort and distribute documents, as requested. Help to ensure that photocopy machines /printers are maintained and used properly.
• Identify and report maintenance problems. Keep photocopy machines stocked with paper and supplied with toner.
• Perform assigned office support and messenger duties, including delivery and collection of documents and materials.
• Participate in professional training and development activities, as needed, or requested.
• Assist cook in meal preparation.
• Perform other duties as assigned.
• Timely Submission of utilities bills.
• Ensure Proper maintenance of office equipment's and troubleshoot when need.
• Support the Supply Chain Officer in the timely procurement of office supplies and other petty cash items.
• Collect and submit supporting documents and receipts for petty cash expenditures on a daily basis.
• Support the Supply Chain Officer in coordinating and managing office pool vehicles as required.
• Assist in organizing in-house events, trainings, workshops, and meetings, and arrange required materials and logistics.
• Prepare meeting rooms for meetings and ensure multimedia and all necessary documents are present before meeting.
• Maintain back-up supplies of water, as needed.
• Any other task assigned by supervisor.

Key Working Relationships:

Position Reports to : Supply Chain Officer at Upper Dir/Kohat.

Job Requirements:

a) Education:

Minimum Matriculation (Secondary School Certificate); higher qualifications will be an added advantage.

b) Work Experience:

Minimum two (02) years of relevant experience in office administration, facilities support, or operational support functions, preferably with an NGO, INGO, or private-sector organization.

Demonstrated Skills and Competencies:

• Good health and personal hygiene.
• Demonstrated cleaning skills.
• Responsiveness to direction and willingness to learn.
• Ability to work independently and manage competing priorities.
• Basic understanding of office administration and support functions.
• Ability to maintain records and documentation accurately.
• Good interpersonal and communication skills.
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and respond positively to supervision.
• Basic troubleshooting skills for office equipment are desirable.

Previous experience in a similar office support role with an NGO, INGO, or development sector organization will be an added advantage.

Gender Equality:

IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment. Women candidates are highly encouraged to apply.

Note: The interviews will be conducted on rolling basis, and only shortlisted candidates will be called for an interview.

Professional Standards:

All International Rescue Committee workers must adhere to the core