Office Aide

International Rescue Committee; Kohat; On-site; PKR 279,000 - 446,000; Full time

Job summary

The International Rescue Committee (IRC) is implementing a protection-focused project in Khyber Pakhtunkhwa with a 6.5-month initial duration and possible extension. This role supports the Supply Chain Officer and Office Administration, ensuring smooth daily operations, procurement support, and logistics coordination in the Kohat/Uppre Dir region.

The candidate should have Matriculation and at least two years of NGO/administration experience, with strong records management, coordination, and

Qualifications

• Matriculation or higher; two years NGO experience preferred.
• Experience in office administration or facilities support.

Responsibilities

• Maintain stationery stocks and distribute supplies.
• Document distribution and usage of supplies.
• Identify quality issues with supplies and usage and report.
• Submit maintenance requests to main office administration promptly.
• Photocopy, collate, sort and distribute documents as requested.
• Keep photocopiers and printers stocked with paper and toner.
• Prepare meeting rooms and ensure multimedia and documents are ready.

Skills

Office administration

Record keeping

Communication skills

Independent worker

Problem solving

Equipment troubleshooting

Education

Matriculation

Tools

Photocopier maintenance

Printer maintenance

Job description

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

About the position:

The International Rescue Committee is initiating a Protection focused project in five districts of Khyber Pakhtunkhwa funded by IOM. The initial duration of the project is 6.5 months with possible further extension. The project works toward one overarching outcome: improved access to legal support, case management, and community-based protection services, alongside stronger community structures to prevent and respond to protection risks. Four outputs deliver this: community-based protection mechanisms that expand awareness and access to services; case management and referral pathways for at-risk individuals; legal services, including counsel and representation; and a protection monitoring framework to systematically capture and track protection risks.

Major Responsibilities:

• Maintain stationery stocks and distribute stationery supplies in accordance with IRC policies and procedures.
• Document the distribution and usage of stationary supplies.
• Help to identify problems with the quality, appropriateness and usage of supplies and materials.
• Report all necessary maintenance requests timely to the main office administration on given forms for this purpose.
• Photocopy, collate, sort and distribute documents, as requested.
• Help to ensure that photocopy machines /printers are maintained and used properly.
• Identify and report maintenance problems.
• Keep photocopy machines stocked with paper and supplied with toner.
• Perform assigned office support and messenger duties, including delivery and collection of documents and materials.
• Participate in professional training and development activities, as needed, or requested.
• Assist cook in meal preparation.
• Perform other duties as assigned.
• Timely Submission of utilities bills.
• Ensure Proper maintenance of office equipment’s and troubleshoot when need.
• Support the Supply Chain Officer in the timely procurement of office supplies and other petty cash items.
• Collect and submit supporting documents and receipts for petty cash expenditures on a daily basis.
• Support the Supply Chain Officer in coordinating and managing office pool vehicles as required.
• Assist in organizing in-house events, trainings, workshops, and meetings, and arrange required materials and logistics.
• Prepare meeting rooms for meetings and ensure multimedia and all necessary documents are present before meeting.
• Maintain back-up supplies of water, as needed.
• Any other task assigned by supervisor.

Key Working Relationships:

• Position Reports to: Supply Chain Officer at Upper Dir/Kohat.

Job Requirements:

a) Education: Minimum Matriculation (Secondary School Certificate); higher qualifications will be an added advantage. b) Work Experience: Minimum two (02) years of relevant experience in office administration, facilities support, or operational support functions, preferably with an NGO, INGO, or private-sector organization.

Demonstrated Skills and Competencies:

• Good health and personal hygiene.
• Demonstrated cleaning skills.
• Responsiveness to direction and willingness to learn.
• Ability to work independent and manage competing priorities.
• Ability to maintain records and documentation accurately.
• Good interpersonal and communication skills.
• Ability to work independent and prioritize tasks effectively.
• Willingness to learn and respond positive to supervision.
• Basic troubleshooting skills for office equipment..

Gender Equality:

IRC recognizes that gender equality is fundamental to the achievement of our organizational mission. As such, IRC is committed to the promotion of gender equality in all aspects of our operations and programs. Our organizational policies, procedures and actions demonstrate this commitment. Women candidates are highly encouraged to apply. Note: The interviews will be conducted on rolling basis, and only shortlisted candidates will be called for an interview.

Professional Standards:

All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

The International Rescue Committee (IRC) helps people whose lives have been shattered by conflict and disaster to survive, recover and rebuild. We are trusted for our ability to reach people in the toughest places, put our clients at the center of everything we do, and - as an evidence-based organization - to relentlessly improve the impact we deliver for those we serve. If you’re ready to be part of a team that brings ingenuity, fortitude and optimism to making a lasting impact, we want to hear from you. The IRC Way, our code of conduct, is founded upon our core values of Integrity, Accountability, Service and Equality. These values unite IRC staff around the world and keep our programs firmly directed towards the well‑being of our clients while meeting the expectations of our donors as responsible stewards of their resources.