Manager Facility

Zameen.com; Lahore; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

Zameen.com is seeking a Manager Facility to keep our Lahore offices running smoothly through day-to-day operations. You will manage vendors, telecom coordination, and maintain records to ensure nothing falls through the cracks and that the administrative function runs with ownership.

If you are organized, dependable, with a track record of keeping operations tight, we’d like to hear from you. You will oversee SOP governance, site maintenance, and office services, coordinating with internal teams

Qualifications

• Team player with leadership abilities.
• Excellent organizational and multitasking skills.
• Analytical mind with problem-solving skills.
• Project planning, scheduling and execution skills.
• Written and verbal communication skills.
• Familiarity with financial and facilities management principles.
• Proficient in MS Office.

Responsibilities

• Drive day-to-day activities to maintain SOP governance and upkeep.
• Respond to colleagues and clients in a cooperative, timely manner.
• Understand and execute policies and procedures for special projects.
• Monitor site buildings and grounds to meet standards.
• Ensure timely payments of utilities and petty cash to finance.
• Oversee repair and maintenance of offices, furniture and equipment.
• SIM issuance and telecom policy monitoring as per designation.
• Supervise SIM-related issues and usage monitoring.
• Generate monthly billing reports and ensure timely payments.
• Maintain MIS data (leavers, SIM issuance).
• Coordinate vehicle maintenance and pool car requests.
• Develop and sustain relationships with approved vendors.
• Meet vendors to assess products, negotiate pricing and concerns.
• Evaluate vendor programs and seek improvements.
• Oversee meetings and events, travel requests per TAT.
• Monitor security cameras and related equipment.
• Supervise on-site and off-site construction/renovation per safety rules.
• Ensure work progress on a daily basis.

Skills

Team player

Leadership

Organizational skills

Multitasking

Analytical thinking

Communication skills

MS Office

Education

Bachelor's in Business Admin

Tools

MS Office

Job description

Zameen.com is hiring a Manager Facility to keep our offices running smoothly across day-to-day operations.

This role sits at the center of things. You'll be managing vendors, handling telecom coordination, maintaining records, and making sure nothing falls through the cracks. It requires someone who can juggle multiple responsibilities at once without dropping the ball, and who takes ownership of the administrative function rather than waiting to be told what needs doing.

If you're organized, dependable, and have a track record of keeping operations tight, we'd like to hear from you.

Job Responsibility:

• Drive the day to day activities to ensure the accuracy, governance, and maintenance of company SOPs.
• Respond to co-workers, superiors, and clients in a cooperative, constructive and timely manner regarding all queries.
• Understand and execute oral and written instructions, policies, and procedures to perform special projects outside the scope of activities.
• Monitor the condition of site buildings and grounds to ensure that appropriate standards are achieved.
• Ensure the prior intimation of deadlines of all utility bills, monthly petty cash & rental payments to finance department and ensure timely payments.
• Ensure repair and maintenance of offices, furniture/fixtures and machines/equipment etc.
• Sim Issuance, and monitoring company telecom policies as per designation.
• Supervision of sim-related issues that may arise such as outgoing, incoming calls, Internet data package and sim credit limits
• Generate Monthly billing reports and ensuring the timely payments. Keenly observe the usage/ credit limits as per designation and ensure compliance of the phone policy.
• Maintaining Data accurately on MIS (leavers, sim issuance)
• Coordination with HO to vehicle maintenance and other related concerns.
• Management of pool car requests
• Developing and sustaining relationships with company-approved vendors.
• Meeting with suitable vendors to assess their products, inquire about their services, negotiate pricing, and communicate any product or service-related concerns.
• Evaluating current vendor management programs and identifying ways to improve them.
• Supervision of inhouse/external meetings and events
• Ensuring travel requests as per predefined TAT's.
• Optimizing and monitoring company travel policies.
• Market analysis for travel rates and cost effectiveness
• Collecting, sorting and distribution of visiting cards among all the departments.
• Management of process of Business card's printing & deliveries as per predefined TAT's.
• Supervision and ensure smooth operations of security cameras and related equipment's supervision.
• Oversee all onsite and offsite supervision of constructions/ renovation in compliance with building and safety regulations
• Ensure the work progress on daily basis

Job Requirements:

• A team player with leadership skills
• Excellent organizational and multitasking abilities
• An analytical mind with problem solving skills
• Project planning, Scheduling and Execution skills
• Written and verbal communication skills
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• Job Location: Lahore
• Education: Bachelors - preferably in Business Administration