Facilities & Admin Lead - Operations & Vendor Management

Zameen.com; Lahore; On-site; PKR 1,200,000 - 1,800,000; Full time

Job summary

Zameen.com is seeking an Assistant Manager Administration - Facility to run day-to-day operations across offices. Manage vendors, telecom coordination, records, and prevent tasks from slipping through the cracks. Own the administrative function and drive efficiency in all facilities matters.

The role requires organization, dependability, and a proven track record in keeping operations tight. Lahore, Pakistan-based position with responsibilities across multiple sites.

Qualifications

• Experience in facilities or admin management.
• Strong communication and organizational abilities.
• Proactive problem-solving and prioritization.

Responsibilities

• Drive day-to-day activities to ensure SOP governance and maintenance.
• Respond to colleagues, superiors, and clients with timely, cooperative communication.
• Understand and execute instructions, policies and procedures for special projects.
• Monitor site buildings and grounds to meet safety and quality standards.
• Ensure timely payments of utilities, petty cash, and rent to finance.
• Oversee office repairs and maintenance of furniture, fixtures, machines, and equipment.
• Manage SIM issuance and telecom policies as per designation.
• Supervise SIM-related issues including calls, data packages and credits.
• Generate monthly billing reports and ensure timely payments, monitor usage.
• Maintain MIS data (leavers, SIM issuance) accurately.
• Coordinate with HO on vehicle maintenance and related needs.
• Manage pool car requests and usage.
• Develop relationships with approved vendors and negotiate terms.
• Evaluate and improve vendor management programs.
• Supervise meetings and events, onsite and offsite.
• Ensure travel requests follow predefined timelines and optimize policies.
• Analyze travel rate markets for cost efficiency.
• Distribute visiting cards across departments.
• Print and deliver business cards per predefined timelines.
• Supervise security cameras and related equipment.
• Oversee construction/renovation work with safety compliance.
• Ensure daily work progress across the facilities.

Skills

Leadership

Organizational skills

Analytical mind

Multitasking

Communication

Vendor management

Education

Bachelor's in Business Administration

Tools

MS Office

Job description

Zameen.com is seeking an Assistant Manager Administration - Facility to run day-to-day operations across offices. Manage vendors, telecom coordination, records, and prevent tasks from slipping through the cracks. Own the administrative function and drive efficiency in all facilities matters.

The role requires organization, dependability, and a proven track record in keeping operations tight. Lahore, Pakistan-based position with responsibilities across multiple sites.