Legal Administrative Assistant

MSPResources; Pakistan; Remote; PKR 11,086,000 - 19,401,000; Full time

Job summary

MSPResources is seeking a Legal Administrative Assistant for a remote role. The position focuses on ownership of recurring legal-administrative workflows, ensuring deadlines, documents, and follow‑ups are handled accurately.

Responsibilities include managing matters in Clio, drafting routine documents, and supporting Personal Injury, Corporate, Employment, and IP matters. Strong English, Word, PDF skills, and independent work are required.

Qualifications

• 3–5 years of professional legal administrative or support experience.
• Proficient in Clio Manage and related legal tech.
• Experience supporting a U.S.-based law firm preferred.
• Advanced MS Word and PDF/document management skills.
• Strong written and spoken English; excellent proofreading."
• Excellent organization and time management.
• Comfort with AI and modern software tools.

Responsibilities

• Manage the lifecycle of matters from engagement to closing.
• Maintain matter data and documents in Clio.
• Route communications from shared firm inboxes.
• Process court orders and deadlines; calendar tasks.
• Maintain litigation and transactional deadlines.
• Prepare routine correspondence and templates.
• Format and proofread attorney documents.
• Prepare signature packets and manage PDFs.
• Support Personal Injury, Corporate, Employment, IP matters.
• Draft firm articles and SOPs; research materials.
• Develop and maintain standard operating procedures.
• Use approved AI tools to improve efficiency.

Skills

Legal admin experience

Clio experience

Advanced Word

PDF/document management

English proficiency

Proofreading

Organizational skills

Questioning when needed

Independent work

AI tool familiarity

Tools

Clio Manage

Grow

Work

Accounting

Job description

Legal Administrative Assistant

This is an administrative support position, not a paralegal position. The successful candidate will take ownership of recurring legal‑administrative workflows, ensuring tasks, documents, deadlines, and follow‑ups are handled accurately and efficiently.

Key Responsibilities

• Manage the administrative lifecycle of matters from engagement through closing, including onboarding, engagement letters, signatures, document organization, and matter opening/closing.
• Maintain accurate matter information, contacts, documents, statuses, and tasks in Clio.
• Monitor shared Firm inboxes and route communications to the appropriate attorney or matter.
• Process incoming court orders, notices, and deadline materials by saving documents, calendaring dates, creating follow‑up tasks, and notifying attorneys.
• Maintain litigation and transactional deadlines and assist with calendar updates.
• Prepare routine correspondence and template‑based documents.
• Format and proofread attorney‑prepared documents for grammar, consistency, numbering, defined terms, and Firm formatting standards.
• Prepare signature packets and manage PDFs, including combining, splitting, converting, redacting, OCR, and file organization.
• Support Personal Injury matters with engagement materials, client forms, letters of representation, HIPAA authorizations, medical/billing record requests, and routine correspondence.
• Support Corporate matters with signatures, executed documents, diligence follow‑ups, Secretary of State searches, certificates of good standing, and transaction/entity files.
• Provide administrative support for Employment and Intellectual Property matters.
• Research and prepare first drafts of Firm articles, educational materials, presentations, and similar content.
• Help develop and maintain written standard operating procedures for recurring Firm processes.
• Use Firm‑approved AI and technology tools when appropriate to improve research, drafting, summarization, and administrative efficiency.

Required Qualifications

• 3–5 years of professional legal administrative or comparable professional‑support experience.
• At least 1 year of hands‑on Clio experience, with strong proficiency in Clio Manage and familiarity with Grow, Work, and Accounting.
• Previous experience supporting a U.S.-based law firm or comparable U.S. legal environment.
• Advanced Microsoft Word skills and strong PDF‑editing/document‑management skills.
• Basic Excel proficiency.
• Fluent professional English, both written and spoken.
• Excellent grammar, proofreading, and written communication skills.
• Exceptional organization, attention to detail, responsiveness, time management, and follow‑through.
• Professional judgment and willingness to ask questions when attorney direction is required.
• Ability to work independently after learning established procedures.
• Comfortable following up with attorneys regarding outstanding tasks, documents, or information.
• Comfortable using approved AI and other technology tools.

Helpful but not required: Experience in Corporate, Employment, Commercial Litigation, Intellectual Property, or Personal Injury matters. A paralegal certificate or particular college degree is not required.

Remote Work & Information Security

This is a remote position. The successful candidate must:

• Work from a private and secure workspace.
• Use only authorized, dedicated work devices.
• Follow Firm confidentiality, multifactor‑authentication, password, technology, and information‑security policies.
• Use only Firm‑approved software, AI tools, cloud platforms, and document‑storage systems.
• Maintain strict confidentiality regarding Firm and client information.