Lead Manager – Local Purchases & Vendor Management

SSGC LPG Limited; Karachi Division; On-site; PKR 1,800,000 - 3,000,000; Full time

Job summary

Sui Southern Gas Company Limited is seeking a skilled procurement professional to support the order management head in planning, supervising, and monitoring the procurement of goods, supplies, equipment, and containers from local sources.

The role emphasizes vendor management, compliance with PPRA rules, and developing procurement plans, with escalation to senior management as needed. MBA in Supply Chain and CSCP credentials are preferred; 9+ years experience highly regarded.

Qualifications

• MBA preferably in Supply Chain from a HEC-recognized university with at least 9 years of experience.
• At least 4 years of relevant experience as a Functional/Team Lead.
• CSCP or equivalent will be an added advantage.
• Experience of PPRA rules and regulations is mandatory.

Responsibilities

• Participate in formulation of procurement policies and procedures applicable to local purchases.
• Manage the development of procurement plans / schedules in coordination with user departments.
• Ensure quantity requirements and specifications meet user needs and obtain approvals for changes.
• Ensure tender announcements are made per SSGCL policy and PPRA rules.
• Review evaluations of bids and ensure compliance with PPRA schedules.
• Supervise real time tracking data of local purchases and digitization modules.
• Prepare accurate reports for senior management.
• Maintain and update suppliers database and timely information sharing.

Skills

Procurement planning

Vendor management

Regulatory compliance

Leadership

Audit support

Education

MBA in Supply Chain

CSCP certification

Job description

JOB DETAILS:

Qualification & Experience:

MBA preferably in Supply Chain from HEC recognized university with at least 9 years of experience.

Candidate must have at least 04 years of relevant experience as a Functional / Team Lead.

Certified Supply Chain Professional (CSCP) or equivalent will be an added advantage.

Experience of PPRA rules and regulations is mandatory.

Responsibilities:

JOB SUMMARY

The main mandate of this position is to support order management head in planning, supervising, and monitoring all activities related to the procurement of goods, supplies, equipment, and containers from local sources. The mandate is also responsible organize and manage procurement of vendorized goods (specific meters) relating to meter manufacturing plant. Ensures procurement process of local purchases and vendorized items comply with SSGCL procurement policies and PPRA Rules & regulations.

JOB RESPONSIBILITIES

• Participate in formulation of policies and procedures applicable to the procurement function in general and specifically to local purchases.
• Manage the development of procurement plans / schedules in coordination with respective user department for local purchases and ensures factors such as price trends, lead time, delivery time, trade terms and location of important suppliers (Vendor Management) are given due consideration while developing the plan.
• Ensure that quantity requirements and specifications of goods ordered are as per agreed specifications of the users, and in case of deviations or amendments, arrange for obtaining concurrence of the competent authority and the concerned department before incorporating changes as per the previous contract.
• Ensure that tender announcements are made as per SSGCL policy and PPRA's rules and regulations.
• Review technical and financial evaluations of bids received from suppliers and ensure bids are received according to schedules as prescribed by PPRA.
• Review statements prepared on evaluations and sent to concerned user department for further evaluations.
• Participate in formulation of policies and procedures applicable to the procurement function in general and specifically to local purchases.
• Manage the development of procurement plans / schedules in coordination with respective user department for local purchases and ensures factors such as price trends, lead time, delivery time, trade terms and location of important suppliers (Vendor Management) are given due consideration while developing the plan.
• Ensure that quantity requirements and specifications of goods ordered are as per agreed specifications of the users, and in case of deviations or amendments, arrange for obtaining concurrence of the competent authority and the concerned department before incorporating changes as per the previous contract.
• Ensure that tender announcements are made as per SSGCL policy and PPRA's rules and regulations.
• Review technical and financial evaluations of bids received from suppliers and ensure bids are received according to schedules as prescribed by PPRA.
• Review statements prepared on evaluations and sent to concerned user department for further evaluations.
• Supervise real time tracking data of local purchases procurement and ensure effective utilization of digitization module.
• Ensure accurate reports are generated from module for review by senior management.
• Arrange for maintenance of suppliers database and that the database is updated periodically.
• Ensure that all information related to local purchases and vendor management is being timely provided to all concerned.
• Ensure that the register for bills, Bid Bonds and Performance Bonds are being properly maintained and updated.
• Supervise prescribed procedures and rules are followed pertaining to processing invoices received from suppliers and observe preparation of revenue and capital budgets for the section in coordination with Accounts Department.
• Facilitate immediate supervisor in handling queries / observations relating to government or regulatory body audits.
• Prepare a response draft on audit observations with proof of documents on a timely basis.
• Identify and assess risks under their management/ownership.
• Develop and implement risk response strategies for the risks under their management.
• Monitor risks and response strategies under their management.
• Ensure the accuracy and timeliness of information provided for risk reporting.
• Undertake any other assignment as instructed by immediate supervisor.

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