Deputy Manager - Tender Administration

SSGC LPG Limited; Karachi Division; On-site; PKR 960,000 - 1,680,000; Full time

Job summary

SSGC LPG Limited seeks an experienced tendering administrator with an MBA in Supply Chain and CSCP certification to oversee the end-to-end tender process in line with PPRA rules. You will maintain records, ensure data accuracy, and support procurement functions.

The role emphasizes transparency, cross-department collaboration, and robust risk management while handling tender documents, vendor relations, and meeting coordination.

Qualifications

• MBA in Supply Chain from an HEC-recognized university with at least 4 years of experience.
• CSCP certification or equivalent will be an added advantage.
• Experience of PPRA rules and regulations is mandatory.

Responsibilities

• Administer the data and documents related to tendering processing including overseeing the collection, organization, and maintenance of all relevant records.
• Ensure that the data and documents are accurate, complete, and easily accessible when needed.
• Administer the data and documents related to tendering processing including overseeing the collection, organization, and maintenance of all relevant records.
• Ensure that the data and documents are accurate, complete, and easily accessible when needed.
• Supervise and monitor the tender issuance and administration process.
• This includes overseeing the preparation and issuance of tender documents, ensuring that all relevant documents are included, and verifying their completeness and consistency.
• Responsible for fostering effective coordination and collaboration with other departments within the organization.
• This includes establishing and maintaining positive working relationships, facilitating communication, and promoting cross-functional cooperation.

Skills

CSCP

PPRA rules experience

Education

MBA in Supply Chain (HEC recognized)

Job description

MBA preferably in Supply Chain from HEC recognized university with at least 4 years of experience.

Certified Supply Chain Professional (CSCP) or equivalent will be an added advantage.

Experience of PPRA rules and regulations is mandatory.

Responsibilities:

JOB SUMMARY

The main mandate of this position is to administer the overall tendering process function in accordance with SSGC prescribed policies & procedures and PPRA Rules & Regulations. The incumbent is also responsible to ensure that the tendering process is carried out in an efficient & transparent manner by maintaining proper records & service standards of the organization.

JOB RESPONSIBILITIES

• Administer the data and documents related to tendering processing including overseeing the collection, organization, and maintenance of all relevant records.
• Ensure that the data and documents are accurate, complete, and easily accessible when needed.
• Administer the data and documents related to tendering processing including overseeing the collection, organization, and maintenance of all relevant records.
• Ensure that the data and documents are accurate, complete, and easily accessible when needed.
• Supervise and monitor the tender issuance and administration process.
• This includes overseeing the preparation and issuance of tender documents, ensuring that all relevant documents are included, and verifying their completeness and consistency.
• Responsible for fostering effective coordination and collaboration with other departments within the organization.
• This includes establishing and maintaining positive working relationships, facilitating communication, and promoting cross-functional cooperation.
• Provide administrative support to the procurement department, including managing correspondence, filing systems, and document control.
• Assist in maintaining and updating departmental policies, procedures, and standard operating manuals.
• Coordinate office supplies and equipment procurement, ensuring an adequate supply is maintained and arranging for repairs or replacements as needed.
• Manage vendor relationships and negotiate service agreements for office supplies, equipment, and maintenance services.
• Coordinate and schedule meetings, appointments, and conference calls for the procurement department.
• Arrange meeting logistics, including room booking, audiovisual set‑up, and catering, as required.
• Prepare meeting materials, presentations, and reports, and distribute to attendees in a timely manner.
• Assist in coordinating departmental events, such as workshops, training sessions, or team-building activities.
• Lead and ensure effective coordination of Tendering/Admin/RM function with other departments of the organization:
• Comply with the risk management framework.
• Participate actively in risk management activities across the organization.
• Ensure that key risks are identified, reported, recorded, and managed in a timely manner.
• Receive appropriate training in risk management.
• Undertake any other assignment as instructed by immediate supervisor.
• Undertake any other assignment as instructed by the immediate supervisor.

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