Head of Inventory Finance & Purchasing

Creative Chaos; Pakistan; On-site; PKR 2,500,000 - 4,500,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

OPD

Training and Development

Job summary

Creative Chaos seeks a Head of Inventory Finance & Purchasing to guide financial planning and procurement for inventory. You will align stock with company goals, optimize sourcing, and analyze costs to drive profitability.

Responsibilities include end-to-end purchasing, global vendor management, PO lifecycle, and reporting across ERP/WMS and Shopify/QBO systems. Strong leadership and negotiation are essential.

Qualifications

• Bachelor's degree in Finance, Business Administration, Supply Chain Management, or a related field; a master's degree is preferred
• Minimum of 10 years of experience in finance or purchasing, with at least 5 years in a leadership role
• Strong knowledge of inventory management principles and best practices
• Proven experience in financial analysis, budgeting, and forecasting
• Excellent negotiation and contract management skills
• Proficient in financial modeling and inventory management software
• Strong analytical and problem-solving abilities
• Exceptional communication and interpersonal skills
• Experience in a technology or creative industry is a plus

Responsibilities

• Own all purchasing activities across multiple product categories including nicotine products, non-nicotine products, accessories, apparel, POS materials, marketing collateral, and future product lines
• Source, evaluate, and manage multiple global vendors; negotiate pricing, terms, MOQs, and lead times
• Create and manage all POs, track confirmations, and follow up on delays, discrepancies, and quality issues
• Coordinate with international vendors, manufacturers, freight forwarders, and warehouse partners
• Track production timelines, shipping schedules, customs clearance, and delivery milestones
• Partner with FP&A to translate SKU-level revenue forecasts into purchase plans
• Build and maintain inventory models to prevent stockouts and avoid overstock
• Monitor inbound inventory, open POs, transit times, and safety stock levels
• Produce weekly and monthly inventory reports with actionable insights
• Oversee the full lifecycle: receiving, costing, landed cost allocation, valuation, reconciliations, and adjustments
• Ensure month-end close in QBO and Shopify-integrated systems
• Lead the setup, configuration, and continuous improvement of inventory management platforms (ERP/WMS)
• Develop SOPs for purchasing, receiving, cycle counting, and inventory adjustments
• Own cycle count schedules with warehouse partners and lead full physical counts
• Investigate discrepancies and implement internal controls to reduce shrinkage
• Implement stronger internal controls to reduce shrinkage, errors, and waste
• Prepare and analyze inventory-related financial reports including aging, write-offs/obsolescence, margin analysis, landed cost reports, and audit schedules
• Ensure clean data flow between WMS, ERP, Shopify, and QBO

Skills

Leadership

Negotiation

Financial analysis

Inventory management

Financial modeling

ERP systems

Analytical thinking

Communication

Industry knowledge

Education

Bachelor's degree in Finance/Business/Supply Chain

Master's degree preferred

Tools

ERP/WMS

Shopify

QBO (QuickBooks Online)

Job description

Job Summary

As the Head of Inventory Finance & Purchasing at Creative Chaos, you will oversee the financial planning and purchasing strategies that relate to inventory management. This includes ensuring the alignment of inventory levels with company objectives, optimizing procurement processes, and analyzing financial data related to inventory expenses to drive cost efficiencies. Your expertise in finance, combined with strong negotiation skills, will play a key role in maintaining an effective supply chain while maximizing profitability.

Duties & Responsibilities

Core Responsibilities

End-to-End Purchasing Management

• Own all purchasing activities across multiple product categories: nicotine products, non-nicotine products, accessories, apparel, POS materials, marketing collateral, and future product lines
• Source, evaluate, and manage multiple global vendors; negotiate pricing, terms, MOQs, and lead times
• Create and manage all POs, track confirmations, and follow up on delays, discrepancies, and quality issues

Vendor, Manufacturing & Logistics Coordination

• Coordinate with international vendors, manufacturers, freight forwarders, and warehouse partners
• Track production timelines, shipping schedules, customs clearance, and delivery milestones
• Escalate any risks to supply continuity and propose mitigation plans proactively

Inventory Planning & Forecast Alignment

• Partner closely with FP&A to translate SKU-level revenue forecasts into purchase plans and replenishment schedules
• Build and maintain inventory models to prevent stockouts and avoid overstock
• Monitor inbound inventory, open POs, transit times, and safety stock levels

Inventory Monitoring, Controls & Reporting

• Actively monitor inventory levels across all warehouses and 3PLs; identify hot spots, aging stock, and at-risk items
• Produce weekly and monthly inventory reports for management with actionable insights
• Flag and elevate issues involving shrinkage, discrepancies, expiry, or inaccurate receiving
• Inventory Lifecycle & Accounting Ownership
• Oversee the full lifecycle: receiving, costing, landed cost allocation, valuation, reconciliations, and adjustments
• Ensure accurate month-end close in QBO and all Shopify-integrated systems
• Maintain alignment between warehouse systems, ERP tools, Shopify, and finance

Systems Implementation & Optimization

• Lead the setup, configuration, and continuous improvement of inventory management platforms (ERP/WMS)
• Ensure proper workflows, controls, item master data standards, and clean data migration
• Develop SOPs for purchasing, receiving, cycle counting, and inventory adjustments

Cycle Counts, Physical Counts & Variance Resolution

• Own cycle count schedules with warehouse partners and lead full physical counts
• Investigate and resolve discrepancies, working hands-on to identify root causes (system, vendor, warehouse, or process)
• Implement stronger internal controls to reduce shrinkage, errors, and operational waste

Financial Reporting, Analysis & Compliance

• Prepare and analyze all inventory-related financial reports including:
• Aging
• Write-offs / obsolescence
• Margin analysis
• Landed cost reports
• Audit schedules
• Ensure clean, accurate, and reconcilable data flow between all systems (WMS, ERP, Shopify, QBO)
• Support internal and external audits related to inventory and COGS

Cross-Functional Leadership

• Work closely with Sales, Marketing, FP&A, Product, Manufacturing, and Operations to stay ahead of demand trends and product launches
• Operate as the company's subject-matter expert on inventory finance and purchasing strategy

Requirements

• Bachelor's degree in Finance, Business Administration, Supply Chain Management, or a related field; a master's degree is preferred
• Minimum of 10 years of experience in finance or purchasing, with at least 5 years in a leadership role
• Strong knowledge of inventory management principles and best practices
• Proven experience in financial analysis, budgeting, and forecasting
• Excellent negotiation and contract management skills
• Proficient in financial modeling and inventory management software
• Strong analytical and problem-solving abilities
• Exceptional communication and interpersonal skills
• Experience in a technology or creative industry is a plus

Benefits

• Paid Time Off
• Health Insurance
• OPD
• Training and Development