Head of Inventory Finance & Purchasing

Creativechaos; Pakistan; On-site; PKR 300,000 - 460,000; Full time

Benefits offered by this job

Paid Time Off

Health Insurance

OPD

Training and Development

Job summary

A leading creative solutions company in Pakistan is seeking a Head of Inventory Finance & Purchasing. You will oversee financial planning and purchasing strategies related to inventory management, coordinating with vendors while optimizing procurement processes. The ideal candidate has 10+ years of experience in finance or purchasing, with strong analytical and negotiation skills. This role offers benefits like paid time off and health insurance.

Qualifications

• Minimum of 10 years of experience in finance or purchasing.
• At least 5 years in a leadership role.
• Strong knowledge of inventory management principles.
• Proven experience in financial analysis, budgeting, and forecasting.
• Excellent negotiation and contract management skills.
• Proficient in financial modelling and inventory management software.
• Strong analytical and problem-solving abilities.
• Exceptional communication and interpersonal skills.
• Experience in a technology or creative industry is a plus.

Responsibilities

• Oversee financial planning and purchasing strategies.
• Manage purchasing activities across multiple product categories.
• Coordinate with international vendors and manufacturers.
• Monitor inventory levels and produce inventory reports.
• Lead systems implementation for inventory management.
• Escalate risks to supply continuity and propose mitigation plans.
• Partner with FP&A to translate SKU-level revenue forecasts into purchase plans.
• Build and maintain inventory models to prevent stockouts and avoid overstock.
• Monitor inbound inventory, open POs, transit times, and safety stock levels.
• Monitor inventory levels across warehouses and 3PLs; produce weekly/monthly reports.
• Flag and escalate issues involving shrinkage, discrepancies, expiry, or receiving errors.
• Oversee inventory lifecycle: receiving, costing, landed cost allocation, valuation, reconciliations.
• Ensure month-end close aligns with QBO and Shopify-integrated systems.
• Maintain alignment between warehouse systems, ERP tools, Shopify, and finance.
• Lead setup and optimization of ERP/WMS platforms; develop SOPs for purchasing/receiving/inventory.
• Manage cycle counts, physical counts, and variance resolution; implement stronger controls.
• Prepare and analyze inventory-related financial reports: aging, obsolescence, margins, landed costs.
• Support audits related to inventory and COGS; ensure clean data flow between systems.
• Collaborate with Sales, Marketing, FP&A, Product, Manufacturing, and Operations.

Skills

Financial analysis

Negotiation skills

Inventory management

Analytical skills

Problem-solving abilities

Communication skills

Interpersonal skills

Cross-functional collaboration

Education

Bachelor's degree in Finance, Business Administration, or Supply Chain Management

Master's degree (preferred)

Tools

Inventory management software

Financial modeling tools

QBO (QuickBooks Online)

Job description

Job Summary

As the Head of Inventory Finance & Purchasing at Creative Chaos, you will oversee the financial planning and purchasing strategies that relate to inventory management. This includes ensuring the alignment of inventory levels with company objectives, optimizing procurement processes, and analyzing financial data related to inventory expenses to drive cost efficiencies. Your expertise in finance, combined with strong negotiation skills, will play a key role in maintaining an effective supply chain while maximizing profitability.

Duties & Responsibilities

Core Responsibilities

End-to-End Purchasing Management

• Own all purchasing activities across multiple product categories: nicotine products, non-nicotine products, accessories, apparel, POS materials, marketing collateral, and future product lines.
• Source, evaluate, and manage multiple global vendors; negotiate pricing, terms, MOQs, and lead times.
• Create and manage all POs, track confirmations, and follow up on delays, discrepancies, and quality issues

Vendor, Manufacturing & Logistics Coordination

• Coordinate with international vendors, manufacturers, freight forwarders, and warehouse partners.
• Track production timelines, shipping schedules, customs clearance, and delivery milestones.
• Escalate any risks to supply continuity and propose mitigation plans proactively.

Inventory Planning & Forecast Alignment

• Partner closely with FP&A to translate SKU-level revenue forecasts into purchase plans and replenishment schedules.
• Build and maintain inventory models to prevent stockouts and avoid overstock
• Monitor inbound inventory, open POs, transit times, and safety stock levels.

Inventory Monitoring, Controls & Reporting

• Actively monitor inventory levels across all warehouses and 3PLs; identify hot spots, aging stock, and at-risk items.
• Produce weekly and monthly inventory reports for management with actionable insights.
• Flag and escalation issues involving shrinkage, discrepancies, expiry, or inaccurate receiving.

Inventory Lifecycle & Accounting Ownership

• Oversee the full lifecycle: receiving, costing, landed cost allocation, valuation, reconciliations, and adjustments.
• Ensure accurate month-end close in QBO and all Shopify-integrated systems.
• Maintain alignment between warehouse systems, ERP tools, Shopify, and finance.

Systems Implementation & Optimization

• Lead the setup, configuration, and continuous improvement of inventory management platforms (ERP/WMS).
• Ensure proper workflows, controls, item master data standards, and clean data migration.
• Develop SOPs for purchasing, receiving, cycle counting, and inventory adjustments.

Cycle Counts, Physical Counts & Variance Resolution

• Own cycle count schedules with warehouse partners and lead full physical counts.
• Investigate and resolve discrepancies, working hands-on to identify root causes (system, vendor, warehouse, or process).
• Implement stronger internal controls to reduce shrinkage, errors, and operational waste.

Financial Reporting, Analysis & Compliance

• Prepare and analyze all inventory-related financial reports including:
• Aging
• Write-offs / obsolescence
• Margin analysis
• Landed cost reports
• Audit schedules
• Ensure clean, accurate, and reconcilable data flow between all systems (WMS, ERP, Shopify, QBO).
• Support internal and external audits related to inventory and COGS.

Cross-Functional Leadership

• Work closely with Sales, Marketing, FP&A, Product, Manufacturing, and Operations to stay ahead of demand trends and product launches.
• Operate as the company’s subject‑matter expert on inventory finance and purchasing strategy.

Qualifications

• Bachelor's degree in Finance, Business Administration, Supply Chain Management, or a related field; a master's degree is preferred.
• Minimum of 10 years of experience in finance or purchasing, with at least 5 years in a leadership role.
• Strong knowledge of inventory management principles and best practices.
• Proven experience in financial analysis, budgeting, and forecasting.
• Excellent negotiation and contract management skills.
• Proficient in financial modeling and inventory management software.
• Strong analytical and problem‑solving abilities.
• Exceptional communication and interpersonal skills.
• Experience in a technology or creative industry is a plus.

Benefits

• Paid Time Off
• Health Insurance
• OPD
• Training and Development