Head of Administration

National Institute of Technology; Lahore; On-site; PKR 1,800,000 - 2,400,000; Full time

Job summary

NIT University seeks a seasoned Head of Administration & Security to lead campus administration and security operations. The role oversees day-to-day admin services, facilities, and safety, ensuring smooth campus and hostel operations. The incumbent will manage staff, coordinate with procurement, and uphold security protocols across the campus.

The ideal candidate is a recently retired senior officer (Lt. Colonel/Major) from the armed forces, with Intelligence Course background preferred, and

Qualifications

• Incumbent must be a graduate and have served in armed forces.
• Not more than one year post-retirement.
• Not above 50 years old, medically fit and pleasant personality.
• Intelligence Course qualified with experience in intelligence organizations preferred.

Responsibilities

• Oversee administrative support services on campus.
• Supervise office staff, housekeeping, cafeteria, maintenance, and transport teams.
• Ensure readiness and availability of services across departments.
• Coordinate with procurement for space planning and asset deployment.
• Manage outsourced service providers and ensure compliance.
• Lead safety and evacuation training for staff.
• Develop SOPs and communicate roles for administrative staff.
• Maintain backup personnel for critical tasks and events.
• Plan, deploy, and supervise security measures across campus.
• Oversee guards, CCTV, and access control systems.
• Maintain visitor protocols and site movement control.
• Prepare emergency protocols with police and civil defense.
• Monitor vendor access and site protocols with project engineers.
• Maintain records of ID issuance and safety briefings.
• Generate weekly reports to senior management.
• Ensure fire safety and first aid readiness; conduct mock drills.

Skills

Leadership

Organizational skills

Security awareness

ERP awareness

Education

Graduate degree

Tools

ERP systems

CCTV

Access control

Job description

Location: NIT University Campus – Bedian Road, Lahore

Department: Office of Campus Management & Services

Reports To: Director Operations

Employment Type: Full-time

Position Summary:

A recently retired Lieutenant Colonel/ Major (from Fighting Arms) is required as The Head of Administration & Security. The incumbent will be responsible for overseeing all administrative support services and security operations of the university campus. This role ensures efficient logistics, smooth campus and Hostels Operations, discipline, vigilance and safety of all personnel, facilities, and visitors.

• Incumbent must at least be a graduate and have served in armed forces
• Not more than one year must have passed post retirement
• Not above 50 years old, medically fit and pleasant personality
• Intelligence Course qualified with experience of serving with intelligence organizations will be preferred

Key Responsibilities:

1. General Administration

• Supervise day-to-day Admin operations of the campus support services.
• Oversee office assistants, housekeeping services, cafeteria operations, maintenance teams, and transport staff.
• Ensure administrative readiness, cleanliness, and availability of services across departments.
• Coordinate with procurement departments for space planning, facility setup, and asset deployment.
• Manage and monitor outsourced service providers and verify their compliance and attendance.
• Conducting staff trainings on safety and evacuation measures
• Develop SOPs for staff and conduct awareness / training sessions for implementation of safety and evacuation protocols
• Clearly define and communicate roles and responsibilities for administrative staff and conduct periodic departmental meetings
• Ensure availability of back up personnel for important tasks and events

2. Security Management

• Plan, deploy, and supervise physical and electronic security measures across campus.
• Oversee performance of the guards, monitor CCTV feeds, and manage access control systems.
• Maintain visitor protocols, verify identity documentation, and control site movement of faculty, labor, guests, suppliers and vendors.
• Prepare and implement emergency protocols in coordination with police, civil defense, and Rescue 1122.
• Ensure security readiness for VIPs and foreign dignitary visits.
• Monitor contractor access, material delivery, and site protocols in coordination with project engineers.
• Maintain records of ID issuance, safety briefings, and gate pass systems (inward/outward) in coordination with the IT Department.
• Assist in vendor onboarding and facility compliance checks.

4. Recordkeeping & Reporting

• Attendance (staff and vendors)
• Generator operation and energy backup
• Visitor management
• Inventory of admin assets
• Submit weekly reports to the senior management on overall administration and security matters.
• Ensure campus compliance with fire safety, evacuation plans, and first aid readiness.
• Conduct mock drills and safety awareness programs (when campus becomes operational).
• Maintain safety signage, emergency contact lists, and equipment (e.g., extinguishers, fire alarm systems).
• Strong organizational and leadership skills
• Familiarity with security technologies (CCTV, access control)
• Excellent documentation and communication skills, must have knowledge and ability to adapt to paper free work environment driven by ERP
• Strong ability to coordinate with law enforcement, government offices, and emergency response agencies.
• Disciplined, vigilant, and responsive under pressure

Evaluation & Reporting

Performance will be reviewed based on:

• Operational readiness and incident response
• Staff discipline and facility management
• Security effectiveness and safety compliance
• Quality and timeliness of reporting
• Leadership in inter-departmental coordination