Executive Secretary Administration - Receptionist

Rozee; Karachi Division; On-site; PKR 446,000 - 614,000; Full time

Job summary

Rozee in Karachi is seeking a professional Front Desk Receptionist to be the first point of contact, greet visitors, answer calls, and provide administrative support to ensure smooth office operations.

The ideal candidate will have Intermediate education, proven receptionist experience, strong communication, and proficiency in Excel for data reporting. This role offers growth in a dynamic, customer-facing environment.

Qualifications

• Minimum education level: Intermediate.
• Proven experience working as a receptionist, front desk officer, or in a similar administrative role.
• Strong communication and interpersonal skills, capable of interacting effectively with visitors and staff.
• Proficiency in Microsoft Excel for data management and reporting purposes.

Responsibilities

• Greet and welcome visitors in a polite and professional manner, creating a positive first impression.
• Answer, screen, and forward incoming phone calls promptly and efficiently to the appropriate personnel.
• Manage incoming and outgoing mail, deliveries, and courier services to ensure timely distribution.
• Maintain accurate visitor logs and records for security and administrative purposes.
• Assist with data entry, tracking employee attendance, and recording check-in times.
• Perform general clerical duties such as filing, photocopying, and document management.
• Maintain and update records to ensure data accuracy and accessibility.
• Monitor office supplies and place orders as necessary to avoid shortages.
• Uphold confidentiality and handle sensitive company information and documents with discretion.

Skills

Communication skills

Interpersonal skills

Multitasking

Attention to detail

Education

Intermediate

Tools

Microsoft Excel

Job description

We are seeking a professional and courteous Front Desk Receptionist to serve as the first point of contact for our organization. The ideal candidate will be responsible for greeting visitors, managing communications, and providing general administrative support to ensure smooth office operations. This role requires excellent interpersonal skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors in a polite and professional manner, creating a positive first impression.
• Answer, screen, and forward incoming phone calls promptly and efficiently to the appropriate personnel.
• Manage incoming and outgoing mail, deliveries, and courier services to ensure timely distribution.
• Maintain accurate visitor logs and records for security and administrative purposes.
• Assist with various administrative tasks including data entry, tracking employee attendance, and recording check-in times.
• Perform general clerical duties such as filing, photocopying, and document management.
• Maintain and update records to ensure data accuracy and accessibility.
• Monitor office supplies and place orders as necessary to avoid shortages.
• Uphold confidentiality and handle sensitive company information and documents with discretion.

Required Qualifications

• Minimum education level: Intermediate.
• Proven experience working as a receptionist, front desk officer, or in a similar administrative role.
• Strong communication and interpersonal skills, capable of interacting effectively with visitors and staff.
• Proficiency in Microsoft Excel for data management and reporting purposes.

This position offers an excellent opportunity for individuals looking to contribute to a dynamic office environment while developing their administrative and organizational skills. If you are detail-oriented, professional, and enjoy working in a customer-facing role, we encourage you to apply.