Executive Assistant to VP – Projects & Coordination

Assembly Talent; Lahore; On-site; PKR 450,000 - 750,000; Full time

Job summary

Assembly Industries in Pakistan is seeking an Administrative Assistant to support the Vice President, streamline communications, and coordinate priorities. You will help manage emails, meeting notes, and action items, ensuring timely follow-through across teams and projects.

The role emphasizes discretion, organization, and proactive engagement with stakeholders. Ideal candidates are highly organized, detail-oriented, with strong communication skills and proficiency in MS Outlook, Teams, Excel,

Qualifications

• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and comfortable following up with individuals at all levels.
• Ability to manage multiple priorities while maintaining confidentiality and professionalism.
• Proficiency in Microsoft Outlook, Teams, Excel, and other Microsoft 365 tools.

Responsibilities

• Communication Management: Organize emails, communications, meeting notes, and important updates to ensure priorities and requests are addressed timely.
• Task & Project Tracking: Maintain an organized tracking system for assignments, deadlines, outstanding action items, and key initiatives.
• Team Follow-Up & Accountability: Proactively follow up with team members on outstanding deliverables, provide status updates, and elevate potential delays or concerns.
• Meeting Coordination: Assist with scheduling meetings, preparing agendas, documenting action items, and coordinating follow-up communications.
• Executive Support: Help the Vice President organize daily priorities, manage competing deadlines, and stay ahead of important commitments.
• Cross-Functional Coordination: Serve as a liaison with internal departments to help keep communications, projects, and operational priorities moving forward.

Tools

Microsoft Outlook

Microsoft Teams

Excel

Microsoft 365 tools

Job description

Assembly Industries in Pakistan is seeking an Administrative Assistant to support the Vice President, streamline communications, and coordinate priorities. You will help manage emails, meeting notes, and action items, ensuring timely follow-through across teams and projects.

The role emphasizes discretion, organization, and proactive engagement with stakeholders. Ideal candidates are highly organized, detail-oriented, with strong communication skills and proficiency in MS Outlook, Teams, Excel,