Executive Assistant to Leadership | Calendar Pro

Prime System Solutions; Lahore; On-site; PKR 558,000 - 1,004,000; Full time

Job summary

Prime System Solutions in Lahore is seeking an Executive Assistant to provide comprehensive administrative and coordination support to senior leadership. The role requires a mature, proactive, and detail-oriented approach, with strong organizational and communication skills.

You will manage executive calendars, coordinate meetings, document MOMs, liaise across departments, handle travel arrangements, and maintain confidentiality.

Qualifications

• Bachelor's degree in Business Administration, Management, or a relevant field.
• 3–6 years of experience as an Executive Assistant or similar role.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities with discretion.
• Proficiency in MS Office.

Responsibilities

• Calendar & Schedule Management: Manage executive calendars, schedule meetings, coordinate appointments, and ensure effective time management.
• Meeting Coordination: Organize internal and external meetings, prepare agendas, coordinate with relevant stakeholders, and ensure arrangements.
• Minutes of Meetings (MOMs): Document discussions, decisions, actions, and deadlines; follow up for timely completion.
• Cross-Functional Coordination: Liaise with departments to facilitate communication and smooth execution of tasks.
• Task Ownership & Follow-ups: Take ownership of responsibilities, track tasks, and ensure deliverables.

Skills

Calendar management

Cross-functional coordination

Executive support

Discretion

Time management

Communication skills

Education

Bachelor's degree in Business Administration, Management, or relevant field

Tools

MS Office Suite

Job description

Prime System Solutions in Lahore is seeking an Executive Assistant to provide comprehensive administrative and coordination support to senior leadership. The role requires a mature, proactive, and detail-oriented approach, with strong organizational and communication skills.

You will manage executive calendars, coordinate meetings, document MOMs, liaise across departments, handle travel arrangements, and maintain confidentiality.