Executive Secretary to CEO - Hightech Solutions

Taraki; Lahore; On-site; PKR 446,000 - 893,000; Full time

Job summary

Hightech Solutions in Lahore is seeking an Executive Secretary to the CEO to manage calendars, coordinate meetings, and support daily operations. The ideal candidate has 3–5 years of experience supporting senior leaders, excellent communication, and strong MS Office skills.

This on-site role requires discretion, teamwork, and the ability to handle fast-paced work environments. Travel may be occasional, and duties include preparing reports, minutes, and presentations, along with vendor and

Qualifications

• 3–5 years of experience supporting senior executives.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Discretion and professionalism in handling confidential information.
• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Office Management certification is a plus.
• Experience in a fast-paced corporate environment.

Responsibilities

• Manage and maintain the CEO's calendar, including appointments, meetings, and travel.
• Prepare and edit correspondence, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Organize events, conferences, and board meetings.
• Handle confidential information with discretion.
• Prepare meeting agendas, take notes, and distribute minutes.
• Assist with reports and presentations.
• Monitor emails on behalf of the CEO.
• Maintain office supplies inventory and place orders.

Skills

Organizational skills

Time management

Communication skills

MS Office

Independent worker

Multitasking

Problem solving

Flexibility

Confidentiality

Education

Bachelor's degree

Office management certification

Tools

MS Office Suite

Job description

Our client Hightech Solutions is hiring a Executive Secretary to CEO in Lahore.

Responsibilities:

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Organize and coordinate events, conferences, and board meetings.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, take minutes, and distribute meeting notes.
• Assist with the preparation of reports and presentations.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as necessary.

Requirements:

• Proven experience as an executive secretary or similar administrative role, with 3-5 years of experience supporting senior executives.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Exceptional multitasking ability and attention to detail.
• Strong decision-making and problem-solving skills.
• Flexibility to adapt to changing priorities and demands.
• Ability to maintain a high level of confidentiality.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred.
• Certification in Office Management or equivalent is a plus.
• Demonstrated ability to work in a fast-paced, high-pressure environment.
• Professional manner and appearance.
• Experience working with senior management within a corporate environment.

Additional Information:

• Must be available to work on-site full-time.
• May require occasional travel to support off-site meetings or events.