Admin Executive (Fleet Management)

Zameen.com; Lahore; On-site; PKR 500,000 - 900,000; Full time

Job summary

Zameen.com in Lahore seeks an Admin Executive to oversee fleet and travel operations, manage vehicle maintenance, track expenses, and ensure policy compliance for staff and clients.

The role requires 2–4 years in fleet management, proficiency in Excel and Zendesk, and a BA or MBA. Reporting to Finance, you will drive cost-efficient, compliant operations across the organization.

Qualifications

• Experience in fleet management and travel coordination.
• Proficient in Excel, Zendesk and other ops tools.
• 2-4 years of experience in fleet management
• Bachelor’s or Master’s in business administration

Responsibilities

• Oversee company vehicle management, maintenance, allocation, and policy compliance.
• Arrange travel: hotel bookings, air, bus and train tickets.
• Manage day-to-day fleet operations for efficiency and cost control.
• Coordinate vehicle leasing, insurance handling, and preventive maintenance schedules.
• Prepare fleet reports and performance analytics for management.
• Supervise drivers and technicians; handle attendance and rosters.
• Process travel requests and expense claims.

Skills

Fleet management

Fuel tracking

Maintenance tracking

Excel

Zendesk

Education

Bachelor’s or Master’s in business administration

Tools

Fleet management software

Job description

The Admin Executive will be responsible for overseeing company vehicle management, ensuring proper maintenance, allocation, and compliance with policies. The role includes handling complete travel arrangements such as hotel bookings, air, bus, and train ticketing. Additionally, the executive will manage day-to-day fleet operations to ensure efficiency and cost-effectiveness.

Job Responsibilities:

• Drive the day-to-day activities to ensure the accuracy, governance, and maintenance of company SOPs.


• Respond to co-workers, and all departments in a cooperative, constructive and timely manner regarding all queries.


• Managing comprehensive fleet operations within the Finance Division to optimize efficiency and control costs.


• Coordinating vehicle leasing, insurance handling, and preventive maintenance schedules. Maintenance, inspections, and repairs of all company vehicles.


• Interfacing with departments and vendors to ensure service delivery and operational compliance. Monitored fuel efficiency, vehicle logbooks, and performance reports.


• Utilizing tracking systems and preparing performance analytics and fleet reports.


• Supervising driver assignments and ensuring compliance with safety and maintenance standards.


• Direct reporting of driver and technicians and managing their: (Attendance, Late sitting, new hiring and roasters).


• Processing of Traveling requests & Expense Claims.


• Arrangements of Air ticketing and Accommodation of Employees & Clients.


• Compile Nationwide Expense sheets for management review (Petty Cash, Office R/M, Fleet R/M, Utility Bills and Gen-sets).

Job Requirements:

• Must by familiar with Fleet Management, Fuel and maintenance Tracking.


• Have previously created and implemented SOP’s regarding fleet and travel.


• Must be proactively keep the vendors/Agents aligned for any sort of maintenance or travel.


• Must be pro-efficient in Excel, Zendesk and other tools required to run the operations smoothly.


• Experience: 2-4 Years of experience (maximum 2 years or fleet managing).


• Education: Bachelor’s or Master’s in business administration.