Admin Associate - Karachi Based

Indus Hospital; Karachi Division; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

Indus Hospital in Karachi is seeking an Operations Coordinator to support center operations, liaise with clinical teams, and ensure smooth functioning of maintenance, IT, and admin processes.

You will maintain stock, track assets, raise purchase requests, and prepare regular reports while coordinating with line managers to improve service quality. On-site role with routine duties across departments.

Qualifications

• 02 years of related experience.

Responsibilities

• Collaborate with maintenance, IT and other departments to maintain center operations.
• Liaison between sites and the clinical team to facilitate patient care and services.
• Process financial matters with link sites to avoid service disruptions.
• Report clinic activities regularly to the line manager and Head of Department (HOD).
• Maintain accurate stock inventory and consumption records.
• Track fixed and non-fixed assets and update records regularly.
• Ensure scheduled maintenance (PPM) is completed on time.
• Raise quarterly purchase requests for medicines and supplies.
• Maintain a daily log of operational updates and actions.
• Initiate discussions with relevant personnel to resolve complaints and review facility performance.
• Undertake additional tasks as assigned by the line manager.
• Coordinate meetings to highlight the key operational issues.

Job description

Experience

02 years of related experience.

Education

Last Date

30-Sep-2026

Job Description

• Ensure continuous integration and collaboration with support all relevant departments (like maintenance, IT, etc.) to maintain center operations effectively.
• Liaison between sites and the clinical team to facilitate patient care and services.
• Work with link sites to ensure timely processing of financial matters such as petty cash and utility bill payments to avoid disruptions in services.
• Reporting on a regular basis (daily, weekly and monthly, quarterly) updates with the line manager and Head of Department (HOD) regarding clinic activities and any significant developments.
• Maintain accurate records of stock inventory and consumptions following organizational standards and protocols
• Keep track of fixed and non-fixed assets, updating records regularly to reflect changes accurately .
• Ensure that scheduled maintenance tasks (PPM) are carried out within specified timelines to minimize downtime and maintain operational efficiency.
• Raise purchase requests for medicines, supplies, and other necessary items on a quarterly basis to maintain adequate stock levels
• Maintain a daily log of operational updates, including any issues encountered and actions taken.
• Initiate discussions with relevant personnel and departments to resolve complaints and review facility performance to enhance service quality
• Undertake additional tasks as assigned by the line manager to contribute to overall clinic operations and goals .
• Coordination meetings for highlighting the key operational issues

Note: “ Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”