Accounts Officer

National University of Sciences and Technology; Islamabad; On-site; PKR 900,000 - 1,300,000; Full time

Job summary

National University of Sciences and Technology (NUST) seeks a finance professional to oversee budget preparation, allocation, and utilization, covering revenue assurance, expenditure, audit support, and tax compliance. The role requires accurate financial statement maintenance, monitoring fund usage, and coordinating with Fee and Finance sections to ensure timely invoicing and refunds.

The incumbent will supervise accounts staff, ensure timely financial closures, and adhere to NUST rules and

Qualifications

• Prepare and manage annual budgets across units.
• Monitor budget allocation and ensure correct coding in software.
• Support revenue assurance, invoicing, and refunds processing.
• Ensure compliance with NUST statutes and financial rules.

Responsibilities

• Maintain payment vouchers and cheques in prescribed formats.
• Prepare monthly closing schedules for assets and liabilities.
• Ensure timely transfer of Finance HO share in lab income.
• Record transactions and produce periodical financial reports.
• Assist internal and statutory audits and respond to queries.

Skills

Budgeting

Financial reporting

Auditing

Tax compliance

Procurement

General ledger

Bank reconciliations

Financial control

Tools

Accounting software

QALAM

Job description

a. Preparation of recurring and development annualfinancial budget.

b. Ensuring allocation of budget has been recordedin correct head of account in software.

c. Identifying projected self-generated revenue andadvising its appropriate allocation in recurring budget heads.

d. Requesting budget releases as per defined formatand with due diligence.

e. Initiating minute sheets for re-appropriation ofbudget as per prescribed format

f. To monitor budget utilization and ensure itremains within the School/College's allocated budget.

g. Ensure that the receipt and expenditurestatements of the allocated budget are maintained in the prescribed format.

Revenue Assurance

a. To maintain close liaison with Fee Section tokeep track of students' fee from invoicing (including review of invoices beforeissuance) to complete recovery.

b. To ensure that lists of repeat courses,additional courses are timely sent to Fee Sectionfor issuance of invoicesand to timely forward the requisite details of Academically withdrawnstudentsto Fee Section for a refund of extra paid fee.

c. To keep the head of institute updated on Feematters i.e., brief summary to be shared with head of institute on regularbasis with info to Fin Dte (Snr Mgr Fee).

d. To manage the interim clearance of dues atinstitute level for issuance of original documents, scheduling thesisdefenseetc.

e. To ensure recovery of shop rentals within duedates as per agreement.

Expenditure Assurance

a. Ensuring expenditure, transfer of funds etc. aremade after the approval of the competent authority as per NUST Statutes andDelegation of Powers by Rector.

b. Ensuring all payments are made as per prevailingNUST rules and regulations and law of land.

c. Ensuring copies of cheques are attached withpayment vouchers.

Audit Assurance

a. Ensuring all financial transactions are dulypre-audited from Internal Audit Dte. as per NUST Statutes before signing ofcheques.

b. Responding to any queries, in time with clarity.

c. Forwarding minute sheets where there is a need tohave an opinion of Internal Audit.

d. Responding queries to statutory audit in time.

e. Extending assistance and records to internalaudit team.

TA/DA

a. Preparing financial effect of TA FA for foreigntravel.

b. Disbursement of TA DA against local travel afterdue scrutiny and as per government regulations.

a. Review of critically daily receipt and paymentvouchers before posting into system to ensure minimum request to edits toFinance HO.

b. Preparation of monthly closing schedules forassets and liabilities.

c. To ensure timely transfer of Finance HO share inlab income as per policy.

Fixed Assets Management

a. Recording assets in software as per directive onassets capitalization policy.

b. Ensuring asset tags are generated and affixed torespective assets.

c. Reconciling assets register (maintained insoftware) with the general ledger.

d. Ensuring the assets register is properlymaintained.

e. Performing physical checks of assets once inthree months and report findings to Principal and FR section.

Project Management

a. Maintain all project files, accounting records ofany project funded by third parties that may include HEC/Industry/Governmentetc.

b. To ensure agreement/MoU has been vetted as per HRdirective.

c. To ensure expenditure within budgetaryallocations and align with project agreement and scope.

d. To ensure submission of correct Funds UtilizationReport with donor agency.

Banks

a. Preparation of account opening documents, minutesheets for approval.

b. Checking of monthly bank reconciliationstatements.

c. To close redundant bank accounts, in time.

d. To assist in account opening of a foreignnational in banks with in NUST H 12 campus.

e. To review bank statements for any tax deductionson profits.

f. To ensure safe placements of cheque books.

g. To ensure all unused cheques are crossed, markedwith 'A/Cs Payee only'

h. To ensure timely reversal of stale cheques (acheque that is outstanding for more than six months).

Tax Compliance

a. To ensure taxes are withheld from vendor paymentsas per prevailing tax rules.

b. To ensure obtaining valid evidence (goodsdeclaration note, undertaking on letter head etc.) in case of non-deduction oftax.

c. To deposit withheld tax into government treasuryin time as prescribed under tax rules.

d. To provide tax deduction certificates to vendorson request.

e. To obtain valid income tax exemptions fromFinance HO in time.

f. To send honorarium, remuneration from projectfunds etc. of faculty to Finance HO for inclusion in main payroll for tax onsalary compliance.

Petty Cash

a. To manage petty cash as custodian considering thePetty Cash Policy (already circulated).

Student Research Funds

a. To keep accurate student wise proper records ofresearch funds and its payment in accordance with SOP.

b. To ensure avoidance of duplicate and excess paymentsto students.

Procurement

a. Being a member of Local Procurement Committee(LPC), to ensure compliance with prevailing procurement rules as prescribedunder PPRA and NUST regulations.

Reporting

a. Recording of transactions on or before by 5thof the following month in software. After closing date, software will belocked.

b. Sending monthly bank reconciliation statements toFinancial Reporting section for review by 5th of the followingmonth.

c. Preparing periodic (monthly etc.) receipt andpayment account.

d. Compiling and sending annual bank statements toFinance HO for audit.

Software

a. Responsible to make clearance of students on QALAM.

b. Posting offrexit and payments vouchers in accounting software.

c. To ensuresecrecy of software user IDs and passwords.

d. To informabout updates required on a timely basis.

a. To fill inannual appraisals' forms of dependent staff.

Others

a. Any othertask assigned by the principal and advise him regarding financial matters.

b. Administrativesupervision of accounts staff.

c. Approve/scrutinizeinvoices along with minute sheets, and responsible for all payments.

d. Househiring and medical cases.

Term and Conditions

Candidates are required to attach scanned copies of their documents (Academics / Professional). Last education certificate/degree must be attested/verified by HEC. Candidates may be considered ineligible for the post due to any of the following reasons: - 3rd Div in academic career / weak academic profile. - NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution. - In process of pursuing a required degree. - Medically unfit. - Only selected candidates will be contacted and issued offer letter. - Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations. Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible. NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time