Workplace Officer

VIATechnik; Metro Manila; On-site; PHP 500,000 - 900,000; Full time

Job summary

VIATechnik in Metro Manila is seeking an experienced Office Facilities Manager to oversee daily operations, office maintenance, and facilities coordination across the Philippines. You will lead PEZA and government-compliance tasks, implement 5S and ISO-aligned processes, manage vendor relationships, and support executive meetings with minutes and visitor arrangements.

Bachelor’s degree in Business Administration or related field and 3–5+ years of experience required.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or related field.
• 3+ years of experience in workplace operations, office administration, or facilities coordination.
• Experience opening office spaces or office hubs in the Philippines.
• Experience handling PEZA requirements and coordination with government agencies.
• Strong organizational, coordination, and problem-solving skills.
• Proficiency in Microsoft Office applications.
• Experience in executive administration, including preparing minutes, tracking actions, and coordinating leadership meetings and visitor arrangements.

Responsibilities

• Oversee daily workplace operations, office maintenance, and facilities coordination.
• Maintain office cleanliness, organization, safety, and operational readiness.
• Coordinate with building administration, contractors, vendors, and service providers.
• Support office setup and expansion projects across the Philippines.
• Conduct site due diligence and track office operational readiness requirements.
• Coordinate permits, PEZA requirements, and government compliance documentation.
• Implement and sustain 5S workplace standards and ISO-aligned processes.
• Manage preventive maintenance, repairs, office supplies, and facility concerns.
• Support workplace safety and employee experience initiatives.
• Join executive meetings to take notes, prepare and track executive-level minutes, and monitor action items through completion.
• Set up management committee and other executive department head meetings, including scheduling calls, booking meeting rooms, and coordinating all meeting requirements.
• Prepare and consolidate presentation materials and ensure rooms, calls, food, and drinks are arranged as required for executive and department head meetings.
• Manage visitor arrangements, including coordination of schedules, meeting preparations, and on-site support as needed.

Skills

Office operations

Facilities coordination

Executive administration

5S knowledge

ISO processes

Vendor coordination

PEZA coordination

Government liaison

Meeting minutes

Visitor management

Microsoft Office

Education

Bachelor’s degree in Business Administration, Facilities Management, or related field

Tools

Microsoft Office

Job description

• Oversee daily workplace operations, office maintenance, and facilities coordination
• Maintain office cleanliness, organization, safety, and operational readiness
• Coordinate with building administration, contractors, vendors, and service providers
• Support office setup and expansion projects across the Philippines
• Conduct site due diligence and track office operational readiness requirements
• Coordinate permits, PEZA requirements, and government compliance documentation
• Implement and sustain 5S workplace standards and ISO-aligned processes
• Manage preventive maintenance, repairs, office supplies, and facility concerns
• Support workplace safety and employee experience initiatives
• Join executive meetings to take notes, prepare and track executive-level minutes, and monitor action items through completion
• Set up management committee and other executive department head meetings, including scheduling calls, booking meeting rooms, and coordinating all meeting requirements
• Prepare and consolidate presentation materials and ensure rooms, calls, food, and drinks are arranged as required for executive and department head meetings
• Manage visitor arrangements, including coordination of schedules, meeting preparations, and on-site support as needed

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or related field
• With 3 to >5 years of experience in workplace operations, office administration, or facilities coordination
• Proven experience in opening office spaces or office hubs in the Philippines
• Experience handling PEZA requirements and coordination with government agencies
• Strong experience coordinating with office building management and vendors
• Hands-on experience implementing 5S methodology in office environments
• Familiarity with ISO-compliant office processes and documentation
• Strong organizational, coordination, and problem-solving skills
• Proficient in Microsoft Office applications
• Proven experience in executive administration, including preparing minutes of meetings, tracking action items, and coordinating leadership-level meetings and visitor arrangements