Workplace Coordinator

Jones Lang LaSalle Incorporated; Cebu City; Hybrid; PHP 180,000 - 240,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Cebu is seeking a Workplace Coordinator – Logistics to keep offices running smoothly. You will coordinate moves, mail, supplies, and space planning, partnering with facilities, vendors, and staff to deliver efficient workplace operations.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks in a fast-paced environment, with a focus on safety and service quality.

Qualifications

• Must have high school diploma or equivalent; associate degree or relevant coursework preferred.

Responsibilities

• Coordinate and execute workplace moves, additions, and changes with minimal disruption.
• Manage incoming/outgoing mail, packages, and courier services with accurate logs.
• Oversee office supply inventory and vendor relationships for cost-effectiveness.
• Support space planning by tracking occupancy and updating floor plans.
• Serve as point of contact for employee workplace needs and troubleshoot logistics.
• Maintain organized records related to workplace logistics, moves, and vendors.
• Coordinate with building management, vendors, and service providers for deliveries and installations.
• Support health and safety initiatives by ensuring clear pathways and proper storage of materials.

Skills

Organization

Multitasking

Attention to detail

Communication

Problem-solving

Independent work

Microsoft Office

MS Excel

MS Word

MS Outlook

Education

High school diploma

Associate degree / related coursework

Tools

Microsoft Office

Job description

# **Workplace Coordinator – Logistics**## **What this job involves:**As a Workplace Coordinator – Logistics at JLL, you'll be the operational backbone that keeps workplaces running smoothly and efficiently. This role centers on coordinating the logistical elements that support dynamic work environments—from managing space utilization and coordinating moves to overseeing mail and package distribution, and ensuring supplies and resources are where they need to be, when they need to be there. You'll work closely with facilities teams, vendors, and employees to deliver seamless day-to-day operations while maintaining a welcoming, functional workplace experience. At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees—and in this role, you'll be instrumental in creating environments where people can do their best work. This position requires strong organizational skills, attention to detail, and a proactive approach to problem-solving in a fast-paced setting where no two days are exactly alike.## **What your day-to-day will look like:*** Coordinate and execute workplace moves, additions, and changes, ensuring minimal disruption to daily operations and clear communication with all stakeholders* Manage incoming and outgoing mail, packages, and courier services, maintaining accurate logs and ensuring timely distribution across the facility* Oversee office supply inventory, placing orders as needed and managing vendor relationships to ensure cost-effectiveness and availability* Support space planning initiatives by tracking occupancy, updating floor plans, and coordinating furniture and equipment allocation* Serve as a point of contact for employee workplace needs, responding to service requests and troubleshooting logistical challenges with a solutions-focused mindset* Maintain organized records and documentation related to workplace logistics, moves, and vendor activities* Coordinate with building management, vendors, and service providers to schedule deliveries, installations, and logistical activities* Support health and safety initiatives by ensuring clear pathways, proper storage of materials, and adherence to workplace standards## **Required qualifications:*** High school diploma or equivalent; associate degree or relevant coursework preferred* 2+ years of experience in workplace coordination, facilities support, logistics, or office operations* Strong organizational and multitasking abilities with exceptional attention to detail* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn workplace management software* Excellent communication and interpersonal skills with the ability to interact professionally with all levels of staff* Physical ability to lift and move office supplies and equipment (up to 30 lbs) and remain mobile throughout the workday* Problem-solving mindset with the ability to work independently and prioritize competing demands## **Preferred qualifications:*** Experience working in corporate facilities, commercial real estate, or property management environments* Familiarity with computer-aided facility management (CAFM) systems or workplace management platforms* Basic knowledge of space planning principles and workplace design concepts* Experience coordinating vendor relationships and managing service level agreements* Demonstrated ability to support workplace transitions, relocations, or large-scale logistical projects**Location:**On-site –Cebu, Philippines