Workforce Specialist

John Clements Family; Taguig; On-site; PHP 335,000 - 469,000; Full time

Job summary

John Clements Family is seeking a Scheduling Coordinator to manage ROC department schedules in a hospital setting. You will collaborate with department managers to align daily, weekly, and shift coverage with forecasted staffing needs.

This role requires a Bachelor's degree in business or data management, at least 1 year of staffing software experience, and UKG certification. Prior healthcare experience is preferred, and you will participate in ongoing scheduling system trainings.

Qualifications

• Bachelor's degree in business, data management, or related field.
• 1+ years of experience with staffing, workforce & scheduling software.
• UKG certification.
• Previous experience in a healthcare setting.

Responsibilities

• Create and edit schedules for ROC departments in electronic scheduling system.
• Collaborate with department managers to prepare accurate daily, weekly, and shift schedules reflecting forecasted staffing needs.
• Review, approve, or deny schedule requests based on department needs and guidelines, communicating outcomes to leaders as appropriate.
• Balance and publish schedules at the end of self-scheduling periods to ensure coverage and efficiency.
• Assign specialty roles based on unit-specific operational requirements and skill-mix standards.
• Determine vacancy rates by role and department; post incentive shifts according to policy to address gaps.
• Maintain department schedules within the electronic staffing system, ensuring accurate daily coverage and open shift needs.
• Prepare staffing and scheduling reports and distribute to leaders.
• Review and maintain timecards for accuracy per policy and prepare for pay period close.
• Attend staffing meetings/trainings and participate in continuous improvement efforts.
• Assist with orientation or training on scheduling systems technology when needed.

Skills

Scheduling software experience

Education

Bachelor's degree in business, Data Management, or Related Field

Tools

UKG certification

Job description

• Creates and edits schedules for ROC supported departments in the electronic scheduling system in accordance with hospital policies, procedures, and guidelines.
• Collaborate with department managers to prepare accurate daily, weekly, and shift schedules that reflect forecasted staffing needs.
• Reviews, approves, or denies schedule requests (PTO, changes, preferences) based ondepartmental needs and established guidelines, communicating outcomes to leaders as appropriate.
• Balances and publishes schedules at the conclusion of self-scheduling periods to ensure appropriate coverage and efficiency.
• Assigns specialty roles based on unit-specific operational requirements and skill-mix standards.
• Determines vacancy rates by role and department; posts incentive shifts in accordance with ministry policy to proactively address anticipated gaps.
• Maintain department schedules within the electronic staffing system, ensuring accurate daily coverage and open shift needs to recruit additional personnel based on projected census, acuity, and budget considerations.
• Prepare staffing and scheduling reports and distribute them to appropriate leaders as directed.
• Reviews and maintains timecards for accuracy per policy, accounting for required hours per employment status, resolves discrepancies, approves or denies requests, and prepares timecards for manager review prior to pay period close.
• Attend staffing meetings/trainings and participate in continuous improvement efforts.
• Assist with orientation or training on scheduling systems technology when needed.

Qualifications:

• Bachelor's degree in business, Data Management, or Related Field
• 1+ years experience with staffing, workforce & scheduling software
• UKG certification
• Previous experience in a healthcare setting