Workforce Scheduling Analyst | US Healthcare

John Clements Consultants, Inc.; Taguig; Hybrid; PHP 300,000 - 420,000; Full time

Job summary

John Clements Consultants, Inc. seeks an experienced staffing scheduler to partner with department leaders in Manila to forecast, plan, and adjust daily and weekly staffing needs.

The role requires managing PTO requests, changes, and preferences while ensuring effective coverage and budget adherence.

Qualifications

• Bachelor's degree in business, data management or related field.
• 1+ years experience with staffing, workforce & scheduling software.
• UKG certification (preferred).
• Previous experience in a healthcare setting (preferred).

Responsibilities

• Collaborate with department managers to prepare accurate daily, weekly, and shift schedules that reflect forecasted staffing needs.
• Reviews, approves, or denies schedule requests (PTO, changes, preferences) based on departmental needs and established guidelines, communicating outcomes to leaders as appropriate.
• Balances and publishes schedules at the conclusion of self-scheduling periods to ensure appropriate coverage and efficiency.
• Assigns specialty roles based on unit-specific operational requirements and skill-mix standards.
• Determines vacancy rates by role and department; posts incentive shifts in accordance with ministry policy to proactively address anticipated gaps.
• Maintain department schedules within the electronic staffing system, ensuring accurate daily coverage and open shift needs to recruit additional personnel based on projected census, acuity, and budget considerations.
• Prepare staffing and scheduling reports and distribute them to appropriate leaders as directed.
• Reviews and maintains timecards for accuracy per policy, accounting for required hours per employment status, resolves discrepancies, approves or denies requests, and prepares timecards for manager review prior to pay period close.
• Attend staffing meetings/trainings and participate in continuous improvement efforts.
• Assist with orientation or training on scheduling systems technology when needed.

Skills

Staffing scheduling knowledge

Healthcare staffing experience

Education

Bachelor's degree in business or data management or related field

Tools

UKG certification

Job description

Key responsibilities

• Collaborate with department managers to prepare accurate daily, weekly, and shift schedules that reflect forecasted staffing needs

• Reviews, approves, or denies schedule requests (PTO, changes, preferences) based on departmental needs and established guidelines, communicating outcomes to leaders as appropriate

• Balances and publishes schedules at the conclusion of self-scheduling periods to ensure appropriate coverage and efficiency

• Assigns specialty roles based on unit-specific operational requirements and skill-mix standards

• Determines vacancy rates by role and department; posts incentive shifts in accordance with ministry policy to proactively address anticipated gaps

• Maintain department schedules within the electronic staffing system, ensuring accurate daily coverage and open shift needs to recruit additional personnel based on projected census, acuity, and budget considerations

• Prepare staffing and scheduling reports and distribute them to appropriate leaders as directed

• Reviews and maintains timecards for accuracy per policy, accounting for required hours per employment status, resolves discrepancies, approves or denies requests, and prepares timecards for manager review prior to pay period close

• Attend staffing meetings/trainings and participate in continuous improvement efforts

• Assist with orientation or training on scheduling systems technology when needed

About you

• Graduate of Bachelor's degree in business, Data Management, or Related Field (Required)

• 1+ years experience with staffing, workforce & scheduling software

• UKG certification (preferred)

• Previous experience in a healthcare setting (preferred)

Work Set Up

• First 3 months: Fully onsite

• After 3 months: Hybrid setup — 3x onsite per week

• Nightshift Schedule