WFH Project Administrator (CMiC)

BruntWork; Metro Manila; Remote; PHP 3,153,000 - 5,044,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork is seeking a detail-oriented Project Administrator (CMiC) to anchor document control, procurement logging, and subcontract coordination on active construction sites. This remote, full-time role reports to the Director of Project Cost Control and supports billing, T&M audits, and data flow across jobs.

The ideal candidate has 2+ years in construction administration, CMiC/SharePoint experience, excellent Excel skills, and strong attention to detail.

Qualifications

• 2+ years in project administration or job costing.
• Experience with RFIs, PCIs, submittals, POs, subcontracts.
• Must have Windows OS computer.
• Excel proficiency and fast data entry (40+ WPM).
• Familiarity with CMiC and project software.

Responsibilities

• Setup and manage digital project files, contact directories, and drawing logs within SharePoint and CMiC.
• Manage submittals, transmittals, RFIs, and PCIs with CM teams.
• Draft LOIs, subcontracts, and change orders for review and processing.
• Record, prepare, and distribute project meeting minutes and archives.
• Issue vendor POs, track procurement logs, and liaise with Accounts Payable.
• Process daily field time entry and audit time & M logs for payroll/billing.
• Prepare daily LEMs for T&M jobs and audit logs for monthly billing with AR.
• Update T&M billing rates and assist with job closure and admin duties.

Skills

Advanced Excel

Data entry accuracy

Time entry auditing

Attention to detail

Tools

CMiC ERP

SharePoint

Procore

Jonas

Viewpoint

Job description

Job Overview

We are seeking an organized, detail-oriented Project Administrator (CMiC) to serve as the administrative backbone for active construction site teams. Reporting directly to the Director of Project Cost Control, you will manage document control, procurement logging, subcontractor coordination, time entry audits, and daily LEM tracking. In this role, you will also handle project billing support and ensure accurate data flow across active jobs. This full-time position offers a structured remote opportunity within the industrial services and construction sector.

Schedule

• Mon - Fri, 12 AM - 9 AM Manitoba, Canada time with 1 hr unpaid break (40 hrs per week)

Responsibilities

• Setup and manage digital project files, contact directories, and drawing logs within SharePoint and construction project software (CMiC)

• Manage submittals, transmittals, Requests for Information (RFIs), and Potential Change Items (PCIs) alongside Construction Managers and Cost Controllers

• Draft Letters of Intent, subcontracts, and change orders for Project Team review and process approved documents in project software

• Record, prepare, and distribute accurate project meeting minutes and maintain structured project archives

• Issue vendor Purchase Orders (POs), track procurement logs, and collaborate with Accounts Payable to resolve invoice discrepancies and open commitments

• Process daily field time entry (hours, expenses, internal equipment) and audit time & material (T&M) logs for payroll and billing accuracy

• Prepare daily LEMs for T&M jobs, manage client submittals, and audit LEM logs for monthly project billings in coordination with Accounts Receivable

• Update T&M billing rates, assist with job closure procedures, and perform general administrative support across active projects

Must-Have Requirements

• 2+ years of experience in project administration, document control, or job costing within the construction or industrial services sectors

• Hands-on experience managing RFIs, PCIs, submittals, purchase orders, subcontracts, and daily LEMs

• MUST HAVE WINDOWS OS COMPUTER

• Advanced Microsoft Excel capabilities, fast/accurate data entry (40+ WPM minimum), and working familiarity with SharePoint

• Strong mathematical aptitude for auditing T&M rate sheets, time entries, equipment logs, and billing statements

Nice-to-Have Requirements

• CMiC experience is a major asset (or similar ERPs such as Procore, Jonas, Viewpoint)

• Experience with Microsoft 363 (Word, Teams) and integrated CMiC AP/AR modules / Time Entry Platforms

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations