WFH Administrative Assistant – Pharmacy Operations, Reporting & Reconciliation

BruntWork; Metro Manila; Remote; PHP 1,053,000 - 1,579,000; Part time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health insurance coverage for eligible

Job summary

BruntWork is seeking a detail-oriented Administrative Assistant to support reporting, invoicing, reconciliations, vendor coordination, and general administration across multiple locations. The role offers training and growth with ownership of recurring tasks.

Flexible schedule aligned with NJ, USA EST hours (40 hours weekly) and a permanent work-from-home arrangement for a remote contractor. Prior experience in accounts payable and multi-location operations is advantageous.

Qualifications

• Experience in administration, operations, accounts support, or a similar role.
• Strong Excel and Google Sheets skills.
• Excellent numerical accuracy and attention to detail.
• Professional written English for emails, reports, and updates.
• Ability to learn new systems quickly.
• Strong task management and ability to meet recurring deadlines.
• Ability to work independently within established procedures.
• Experience with accounts payable or reconciliation preferred.

Responsibilities

• Generate, format, and distribute daily pharmacy reports using Excel and Google Sheets.
• Maintain tracking spreadsheets and operational dashboards.
• Prepare reports for management, prescribers, and payroll.
• Send daily updates on outstanding issues and items requiring attention.
• Track invoices, due dates, payments, and balances; record in systems.
• Reconcile credit card transactions and vendor statements.
• Monitor accounts inbox and follow up with vendors on orders and invoices.
• Assist with OTC inventory ordering by checking prices and availability.
• Onboard and support general administrative tasks and timekeeping.

Skills

Excel

Google Sheets

Numerical accuracy

Organization

Attention to detail

Written English

Time management

Independent work

Vendor portals

Tools

Pharmacy systems

Vendor portals

Job description

Client Overview

A growing U.S.-based pharmacy organization is seeking a detail-oriented Administrative Assistant to support reporting, invoice management, reconciliations, inventory ordering, vendor coordination, and general administration across multiple pharmacy locations. This junior-level role includes training and guidance, with opportunities to take ownership of recurring tasks.

Schedule

• Flexible during client business hours; NJ, USA EST 40 hours per week

Key Responsibilities

Reporting & Data Management

• Generate, format, and distribute daily pharmacy reports using Excel and Google Sheets
• Maintain tracking spreadsheets and operational dashboards
• Prepare reports for management, prescribers, and payroll
• Send daily updates on outstanding issues and items requiring attention

Invoices & Reconciliation

• Track invoices, due dates, payments, balances, and early-payment discounts
• Enter invoices into pharmacy systems and match them with packing slips
• Reconcile credit card transactions and vendor statements
• Track outstanding credits, debits, and discrepancies until resolved
• Assist with monthly accounts receivable closures

Vendor Coordination & Inventory

• Monitor the accounts email inbox and organize requests requiring action
• Follow up with vendors on orders, deliveries, payments, invoices, and missing credits
• Maintain vendor records and assist with account reactivations and payment authorizations
• Support OTC inventory ordering by checking prices, product availability, and order status

General Administration

• Track employee license and compliance renewals
• Assist with onboarding, timekeeping, and missing payroll punches
• Provide additional administrative support as needed

Requirements

• Experience in administration, operations, accounts support, or a similar role
• Strong Microsoft Excel and Google Sheets skills
• Excellent numerical accuracy, organization, and attention to detail
• Professional written English for emails, reports, and internal updates
• Ability to learn new systems and vendor portals quickly
• Strong task management and ability to meet recurring deadlines
• Excellent follow-through in investigating and resolving discrepancies
• Ability to work independently while following established procedures

Preferred Qualifications

• Experience in accounts payable, bookkeeping, invoice processing, or reconciliation
• Familiarity with vendor management and inventory ordering
• Experience supporting payroll, onboarding, or compliance
• Background in pharmacy, healthcare, or multi-location operations
• Pharmacy experience is an advantage but not required.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations