Wedding Logistics Coordinator

vamasters, Inc.; Malabon; On-site; PHP 320,000 - 520,000; Full time

Job summary

vamasters, Inc. is seeking a Wedding Planning Coordinator to keep our weddings running smoothly behind the scenes.

You will manage day-to-day correspondence with vendors and hotels, coordinate logistics from booking through to event day, and track every detail across multiple weddings. Ideal candidates are highly organized, proactive, and calm under pressure, with excellent written English and the ability to chase down outstanding items.

Qualifications

• Excellent written English for supplier correspondence
• Proven experience coordinating multiple projects or events
• Exceptional organizational skills with dates, times, names and numbers
• Confident handling high volumes of email and WhatsApp correspondence
• Strong follow-up discipline to close outstanding items
• Comfortable with spreadsheets and shared trackers/project tools
• Familiarity with Notion/ClickUp/Asana/Trello for project management
• Ability to judge what to handle or escalate and manage workload
• Strong communication and collaborative approach

Responsibilities

• Handle ongoing email and WhatsApp correspondence with vendors, hotels, and venues
• Request, collect, and compare quotes, availability, and contract details from suppliers
• Coordinate wedding logistics from bookings to event day
• Keep detailed trackers on the status of every wedding in progress
• Follow up on outstanding responses, confirmations, and documents
• Build and update event timelines, checklists, and running orders
• Keep files, contracts, and supplier details organized
• Flag scheduling conflicts or missing information early
• Prepare summaries of status and next steps across concurrent weddings
• Support the planning team with day-to-day administrative coordination

Skills

Excellent written English

Proven event coordination

Exceptional organizational skills

High-volume email/WhatsApp handling

Strong follow-up discipline

Spreadsheet proficiency

Project management tools

Judgment and workload management

Collaborative communication

Tools

Notion

ClickUp

Asana

Trello

Job description

vamasters, Inc. is seeking a Wedding Planning Coordinator to keep our weddings running smoothly behind the scenes.

You will manage day-to-day correspondence with vendors and hotels, coordinate logistics from booking through to event day, and track every detail across multiple weddings. Ideal candidates are highly organized, proactive, and calm under pressure, with excellent written English and the ability to chase down outstanding items.