Wedding Planning Coordinator

Tavor Perry; San Pablo; On-site; PHP 279,000 - 446,000; Full time

Job summary

Tavor Perry in Laguna, Philippines seeks a Wedding Planning Coordinator to manage day-to-day vendor communications, coordinate bookings from contract to event day, and keep every detail organized under pressure.

The ideal candidate is highly organized, writes clearly, follows up diligently, and can handle multiple weddings at once with calm and professionalism; strong English writing and spreadsheet proficiency are essential.

Qualifications

• Excellent written English with a clear, polite, professional tone.
• Ability to coordinate multiple weddings/projects simultaneously.
• Strong organizational skills with attention to dates, times, names, and numbers.

Responsibilities

• Handle ongoing email and WhatsApp correspondence with vendors, hotels, and venues.
• Request, gather, and compare quotes, availability, and contract details from suppliers.
• Coordinate wedding logistics including bookings, deliveries, timings, and supplier arrivals.
• Maintain detailed trackers showing the status of every wedding in progress.
• Chase outstanding responses, confirmations, and documents until each one is closed out.
• Build and update event timelines, checklists, and running orders.
• Keep files, contracts, and supplier details organized and easy to find.
• Raise scheduling conflicts, delays, or missing information early so they can be resolved.
• Write status and next-step summaries across concurrent weddings.
• Back up the planning team with day-to-day administrative coordination.

Skills

Excellent English

Multi-project coordination

Organizational skills

Email/WhatsApp management

Follow-up discipline

Spreadsheets & trackers

Owns work end-to-end

Strong communication

Collaborative approach

Tools

Notion

ClickUp

Asana

Trello

Run sheets

Job description

Job Summary:

Weddings are won in the details, and a Wedding Planning Coordinator will keep ours running smoothly behind the scenes. You will manage day-to-day correspondence with vendors and hotels, coordinate logistics from booking through to event day, and keep every detail tracked across several weddings happening at once. The role suits someone highly organized who writes clearly, chases things down without being asked, and stays calm when several moving parts need attention on the same day.

Key Responsibilities:

• - Handle ongoing email and WhatsApp correspondence with vendors, hotels, and venues
• - Request, gather, and compare quotes, availability, and contract details from suppliers
• - Coordinate wedding logistics including bookings, deliveries, timings, and supplier arrivals
• - Maintain detailed trackers showing the status of every wedding in progress
• - Chase outstanding responses, confirmations, and documents until each one is closed out
• - Build and update event timelines, checklists, and running orders
• - Keep files, contracts, and supplier details organized and easy to find
• - Raise scheduling conflicts, delays, or missing information early so they can be resolved
• - Write status and next-step summaries across concurrent weddings
• - Back up the planning team with day-to-day administrative coordination

Mandatory Skills:

• - Excellent written English with a clear, polite, professional tone for supplier correspondence
• - Proven experience coordinating multiple projects or events at the same time without losing track
• - Exceptional organizational skills and accuracy with dates, times, names, and numbers
• - Confident handling high volumes of email and WhatsApp correspondence
• - Strong follow-up discipline, chasing outstanding items until they are resolved
• - Comfortable working in spreadsheets and shared trackers or project management tools
• - Sound judgement on what to handle directly and what to escape
• - Attentive, dependable, and comfortable owning your work end to end
• - Strong communication skills and a collaborative approach

Preferred Skills:

• - Background in events, weddings, hospitality, travel, or venue coordination
• - Experience corresponding with hotels, venues, or suppliers about bookings and contracts
• - Familiarity with project management tools such as Notion, ClickUp, Asana, or Trello
• - Experience preparing event timelines, run sheets, or supplier schedules
• - Comfortable handling last-minute changes and shifting priorities- Able to handle several concurrent projects with consistent quality under deadline pressure

Why Join Us:

You will work on real events with real deadlines, where your organization directly shapes how someone's wedding day turns out. The team is collaborative and the work varies, since no two weddings are the same. If you take pride in being the person who never lets a detail slip, you will fit in well here.