Warehouse Documentation Specialist

METS; Caloocan; On-site; PHP 240,000 - 360,000; Full time

Job summary

Mets Cold Storage Services Inc. in Caloocan, Philippines, is seeking a Documentation Staff – Warehouse Operations to provide documentation and administrative support for inbound/outbound transactions.

You will maintain records, encode data, and prepare reports across daily/weekly/monthly time frames. Ideal candidates have a BS in Business Administration, Office Administration, or Logistics and Supply Chain Management, plus 1–2 years of related experience.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Logistics and Supply Chain Management or related field.
• 1–2 years of experience in warehouse documentation, logistics documentation, inventory, or related administrative functions.
• Basic Warehouse Operations knowledge and safety policies.
• Basic Microsoft Office and spreadsheet applications.
• Experience in cold storage, logistics, warehousing, distribution, or manufacturing is an advantage.

Responsibilities

• Prepare, process, encode, and maintain accurate warehouse-related documents and records.
• Process and monitor documentation for inbound and outbound warehouse transactions.
• Ensure completeness and accuracy of receiving, dispatch, transfer, and other warehouse documents.
• Encode and update warehouse transactions and inventory-related information in the applicable system or monitoring tools.
• Prepare daily, weekly, and monthly warehouse operational reports as required.
• Coordinate with Warehouse Operations, Inventory, Transport, Customer Service, and other concerned departments regarding documentation requirements and discrepancies.
• Monitor and maintain records of delivery receipts, receiving reports, dispatch documents, transfer documents, and other supporting records.
• Verify submitted documents against system records and report discrepancies or incomplete information to the concerned personnel.
• Assist in monitoring inventory movements and ensure that corresponding documentation is properly recorded and filed.
• Maintain an organized filing system for warehouse documents to ensure easy retrieval and proper record retention.
• Assist in the preparation of documents required for inventory counts, audits, customer requirements, and internal reviews.
• Monitor pending or incomplete warehouse documents and coordinate with concerned personnel for timely completion.
• Ensure confidentiality, accuracy, and proper handling of warehouse and customer-related information.
• Comply with standard warehouse documentation procedures, company policies, and applicable controls.
• Perform other documentation, administrative, and warehouse-related tasks as may be assigned by the immediate supervisor.

Skills

Documentation

Record keeping

Communication with departments

Education

BS Business Administration

BS Office Administration

BS Logistics and Supply Chain Management

Tools

Microsoft Office

Spreadsheet applications

Job description

Mets Cold Storage Services Inc. in Caloocan, Philippines, is seeking a Documentation Staff – Warehouse Operations to provide documentation and administrative support for inbound/outbound transactions.

You will maintain records, encode data, and prepare reports across daily/weekly/monthly time frames. Ideal candidates have a BS in Business Administration, Office Administration, or Logistics and Supply Chain Management, plus 1–2 years of related experience.