DOCUMENTATION STAFF

METS; Philippines; On-site; PHP 240,000 - 420,000; Full time

Job summary

Mets Cold Storage Services Inc. is seeking a Documentation Staff - Warehouse Operations to provide documentation and administrative support for Warehouse Operations.

You will ensure accurate preparation, processing, recording, and filing of warehouse-related documents, while coordinating with multiple departments to ensure timely processing of transactions. The role involves preparing various reports, maintaining records, and ensuring confidentiality and accuracy of warehouse information.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Logistics or related field.
• 1-2 years of experience in warehouse documentation, logistics documentation, inventory, or related administrative tasks.
• Experience in cold storage, warehousing, or distribution is an advantage.

Responsibilities

• Prepare, process, encode, and maintain accurate warehouse-related documents and records.
• Process and monitor documentation for inbound and outbound warehouse transactions.
• Ensure completeness and accuracy of receiving, dispatch, transfer, and other warehouse documents.
• Encode and update warehouse transactions and inventory information in systems.
• Prepare daily, weekly, and monthly warehouse operational reports.
• Coordinate with Warehouse Operations, Inventory, Transport, and Customer Service on documentation.
• Monitor and maintain records of delivery receipts, receiving reports, dispatch documents, and related records.
• Verify submitted documents against system records and report discrepancies.
• Assist in inventory movements documentation and filing.
• Maintain organized filing system for warehouse documents.
• Assist in inventory counts, audits, and internal reviews.
• Monitor pending documents and ensure timely completion.
• Ensure confidentiality and proper handling of warehouse and customer information.
• Comply with procedures and company policies.
• Perform other documentation, administrative, and warehouse-related tasks as assigned.

Skills

Documentation

Administrative support

Record keeping

Interdepartmental coordination

Reporting

Education

BS Business Administration

BS Office Administration

BS Logistics and Supply Chain Management

Tools

Microsoft Office

Spreadsheet software

Job description

Group Company: Mets Cold Storage Services Inc.

Designation: Documentation Staff - Warehouse Operations

Responsible for providing documentation and administrative support to Warehouse Operations by ensuring the accurate preparation, processing, recording, and filing of warehouse-related documents and transactions. Maintains updated records of inbound and outbound activities, inventory movements, receiving and dispatch documents, and other operational reports. Coordinates with Warehouse Operations, Transport, Inventory, Customer Service, and other concerned departments to ensure complete and accurate documentation and timely processing of warehouse transactions.

Responsibilities

Prepare, process, encode, and maintain accurate warehouse-related documents and records.

Process and monitor documentation for inbound and outbound warehouse transactions.

Ensure completeness and accuracy of receiving, dispatch, transfer, and other warehouse documents.

Encode and update warehouse transactions and inventory-related information in the applicable system or monitoring tools.

Prepare daily, weekly, and monthly warehouse operational reports as required.

Coordinate with Warehouse Operations, Inventory, Transport, Customer Service, and other concerned departments regarding documentation requirements and discrepancies.

Monitor and maintain records of delivery receipts, receiving reports, dispatch documents, transfer documents, and other supporting records.

Verify submitted documents against system records and report discrepancies or incomplete information to the concerned personnel.

Assist in monitoring inventory movements and ensure that corresponding documentation is properly recorded and filed.

Maintain an organized filing system for warehouse documents to ensure easy retrieval and proper record retention.

Assist in the preparation of documents required for inventory counts, audits, customer requirements, and internal reviews.

Monitor pending or incomplete warehouse documents and coordinate with concerned personnel for timely completion.

Ensure confidentiality, accuracy, and proper handling of warehouse and customer-related information.

Comply with standard warehouse documentation procedures, company policies, and applicable controls.

Perform other documentation, administrative, and warehouse-related tasks as may be assigned by the immediate supervisor.

Reporting Team

Reporting Department: Warehouse Operations

Category: Bachelor's Degree

Field specialization: Business Administration, Office Administration, Logistics, Supply Chain Management, or related field

Degree: BS Business Administration, BS Office Administration, BS Logistics and Supply Chain Management, or related degree

Required Certification/s: N/A

Required Training/s

Basic Warehouse Operations

Basic Microsoft Office / Spreadsheet Applications

Warehouse Safety and Company Policies

Required work experience

Industry: Any similar or related industry; experience in cold storage, logistics, warehousing, distribution, or manufacturing is an advantage.

Role: With at least 1-2 years of experience in warehouse documentation, logistics documentation, inventory, or related administrative functions.