VN 104/2026 Administrative Assistant (Teleradiology)

IOM; Manila; On-site; PHP 300,000 - 420,000; Full time

Job summary

IOM Philippines seeks an Administrative Assistant for its Global Teleradiology and QC Centre in Manila. This role provides essential administrative support, handling procurement, HR, data analysis, reporting, and financial administration to ensure smooth operations and service delivery to clients.

Reporting to the Senior Global Radiology Coordinator and collaborating with international staff, the successful candidate will maintain records, manage invoices, update guidelines, coordinate events

Qualifications

• University degree required with three years of relevant administrative experience.
• Alternatively, a High School degree with five years of relevant professional experience.

Responsibilities

• Facilitate administrative tasks related to procurement, HR and other center matters.
• Compile and analyze data for radiology reports (monthly, quarterly, yearly).
• Prepare monthly invoices for external clinics and process payment requests for consultants.
• Maintain and update the Teleradiology webpage with current information, guidelines, and SOPs.
• Track expiry dates of center documents and renewals.
• Provide orientation and administrative assistance to new staff.
• Coordinate logistics for events, training, staff travel, and meetings.
• Liaise with IOM country operations and technical support on admin matters.
• Assist with the Teleradiology workflow, including data entry and case management.
• Provide support during weekends, holidays, or outside working hours as needed.

Skills

Verbal and written communication

Attention to detail

Interpersonal skills

Microsoft Office proficiency

Problem-solving

Critical thinking

Education

Bachelor’s degree in Business Administration, Finance, Accounting, Social Science, Communication, or related field

High School degree with five years of relevant experience

Tools

MS Word

MS Excel

Job description

Organizational context: The International Organization for Migration (IOM) in the Philippines seeks an Administrative Assistant for its Global Teleradiology and QC Centre in Manila. This role operates under the Senior Global Radiology Coordinator and the Senior Teleradiology Administrative Assistant, providing crucial administrative support to the center's operations and collaborating with international and technical staff.

Job purpose: The Administrative Assistant will provide efficient and effective administrative support to the IOM Global Teleradiology and QC Centre in Manila. This involves managing various administrative tasks, including procurement, human resources, data analysis, reporting, and financial administration. The role is essential for ensuring the smooth operation of the Teleradiology Center, supporting its staff, and facilitating its services to both internal and external clients. The position contributes to the overall efficiency and effectiveness of the center's mission by maintaining accurate records, coordinating logistics, and ensuring compliance with administrative procedures.

Responsibilities: Facilitate the timely completion of administrative tasks related to procurement, human resources, and other matters for the Teleradiology Center. Compile and analyze data for radiology-related reports, including monthly, quarterly, and yearly activity reports. Prepare monthly invoices for external clinics and process payment requests for consultant radiologists. Maintain and update the Teleradiology webpage with current information, guidelines, and SOPs. Track and manage the expiry dates of center documents, ensuring timely renewals. Provide administrative assistance and orientation to new staff. Coordinate logistics for center events, training workshops, staff travel, and meetings. Liaise with IOM country operations globally and the technical support team on administrative matters. Assist with the Teleradiology workflow, including data entry and case management. Provide support during weekends, holidays, or outside working hours as needed.

Education: A University Bachelor’s degree in Business Administration, Finance, Accounting, Social Science, Communication, or a related field is required, along with three years of relevant administrative experience. Alternatively, a High School degree with five years of relevant professional experience is acceptable. Degrees must be from accredited academic institutions.

Work experience: Required experience includes handling administrative and financial matters, communication, record-keeping, and report writing. Proficiency in office software (MS Word, Excel) and data analysis is essential. Experience with IOM Teleradiology workflow and previous work in international organizations are advantageous.

Skills: Good verbal and written communication, attention to detail, interpersonal skills, excellent Microsoft Office proficiency, problem-solving, and critical thinking skills.

Required languages:

Desired languages: