VN 104/2026 Administrative Assistant (Teleradiology)

IOM - UN Migration; Metro Manila; Sur place; PHP 312 000 - 469 000; Plein temps

Résumé du poste

IOM - UN Migration Philippines is seeking an Administrative Assistant to support the Global Teleradiology and QC Centre in Manila. The role covers procurement, HR coordination, records management, invoicing, and clerical duties to ensure efficient operations.

Under supervision, you will work with international radiology staff to prepare reports, maintain up-to-date documents, and assist with weekly/monthly data reporting. A business/administration background with relevant experience is preferred.

Qualifications

• University Bachelor's degree in Business Administration, Finance, Accounting, Social Science, Communication, or related field with three years of relevant experience; or High School with five years of relevant experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Responsabilités

• Facilitate administrative work of the Teleradiology Center including procurement, HR, and related matters.
• Prepare monthly invoices for billing non-IOM clinics and coordinate payments.
• Assist documentation of resources, update the Teleradiology webpage, and upload guidelines, SOPs, and manuals.
• Keep records and track expiry dates of contracts, service agreements, licenses, invoices, and purchases.
• Provide onboarding support to new staff including account setup and training.
• Coordinate logistics for center events, staff travel, meetings, and high-level visits.

Connaissances

Verbal communication

Written communication

Interpersonal skills

MS Office

Data analysis

Formation

Bachelor's degree in Business Administration, Finance, Accounting, Social Science, Communication

High School degree with 5 years relevant experience

Outils

MS Word

Excel

Description du poste

Job Description

Under the overall supervision of the Senior Global radiology Coordinator, MAC Philippines and the direct supervision of the Senior Teleradiology administrative assistant; and in collaboration with relevant international radiology staff and the technical staff, the successful candidate will be responsible and accountable for assisting and providing the efficient administrative support to the Global Teleradiology and QC Centre, Manila (Global) Administrative Centre, Manila, Philippines.

Under the overall supervision of the Senior Global radiology Coordinator, MAC Philippines and the direct supervision of the Senior Teleradiology administrative assistant; and in collaboration with relevant international radiology staff and the technical staff, the successful candidate will be responsible and accountable for assisting and providing the efficient administrative support to the Global Teleradiology and QC Centre, Manila (Global) Administrative Centre, Manila, Philippines.

Responsibilities

• Facilitate the timely and efficient completion of the administrative work of the Teleradiology Center in terms of procurement, human resources, or any other related matter and coordinate with respective units for the different activities, and perform housekeeping activities.
• Actively participate in various radiology related reports, data analyses and surveys. And assist in compilation of the monthly, quarterly, and yearly Teleradiology activity reports, in coordination with the respective colleagues, and assist in editing other material produced by the Center.
• Prepare the monthly invoices for billing non-IOM clinics for the Teleradiology service and the request for payment for the Teleradiology consultant radiologists, based on the summary caseload prepared by the Teleradiology data reporting and coordinate with the appropriate units and the clinics, and follow up to ensure timely billing and payments.
• Assist the documentation of resources and updating the information in the Teleradiology webpage keeping the records up to date and uploading current events and activities, guidelines, SOPs, manuals and other information related to the radiology services, in coordination with the respective colleagues in the Center and colleague in the field operations.
• Keep records and track expiry dates of the Teleradiology Center documents including contracts, Teleradiology service agreements, professional license, invoices, receipts, purchase requests and timely notify the respective bodies, and ensure timely renewal.
• Provide the necessary assistance to new staff providing the needed items and orientation including account creation, the necessary office equipment, and arranging security trainings.
• Coordinate the logistic arrangements for the Center events such radiology training workshops, staff travel, preparations for the meetings and high-level visitors, and yearly team building activities and social events of the Center as needed, in coordination with the respective units and staff in the Center.
• Coordinate with IOM country operations globally, the Teleradiology technical support team for different administrative matters as needed
• Assist the Teleradiology workflow when needed, such as checking the bio-data on the Chest XRays, uploading the Chest x-rays to eMedical system, coordinate with focal persons in the country operation, the radiologists when the cases are ready for submission, and producing the daily start summary and communication the field missions.
• Provide support during weekends, holidays or outside working hours as well as stand-by focal on a rotation basis as needed.
• Perform such other duties as may be assigned.

Qualifications

EDUCATION

• University Bachelor's degree in Business Administration, Finance, Accounting, Social Science, Communication, or any other related field from an accredited academic institution, with three (3) years of relevant professional experience preferably in administrative capacity; or,
• Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Work experience in handling administrative and financial matters, as well as communication, tracking and keeping records of projects, and writing reports.
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and data analysis.
• Experience and understanding of IOM Teleradiology workflow an advantage.
• Previous work experience in an international organizations and companies an advantage.

Skills

• Good verbal and written communication, attention to detail, and interpersonal skills.
• Excellent knowledge and skill in using Microsoft package and other software and technologies.
• Problem-solving and critical thinking skills an advantage.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values

all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies

behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
• IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.
• No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies