Virtual Construction Project Coordinator

A+ Virtual Pro Solutions; Metro Manila; On-site; PHP 480,000 - 720,000; Full time

Job summary

A+ Virtual Pro Solutions is seeking an Executive Assistant to support a US-based residential construction owner. You will manage schedules, communications, and project tracking across design, permitting, and construction phases.

The ideal candidate is highly organized, proactive, and comfortable coordinating homeowners, architects, engineers, and vendors to keep every project moving on time and in the right order. Construction experience preferred.

Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or project coordinator.
• Experience in construction, home improvement, or related trades.
• Understanding of construction project phases, permits, inspections, and payments.
• Experience coordinating contractors, vendors, or subcontractors until work is confirmed.
• Strong written and verbal English; able to handle calls/texts with homeowners/trade partners.

Responsibilities

• Respond to inquiries by phone, text, email, or web form and log each lead.
• Schedule consultations and site visits; send estimates, proposals, contracts, and invoices.
• Track signatures, payments, and milestones; send payment reminders.
• Follow up with prospects using nurture emails and check-ins.
• Track projects through design, permitting, construction; keep timelines current.
• Set due dates for tasks and send reminders to architects/engineers/contractors/vendors.
• Coordinate trades such as plumbing, electrical, framing, roofing, insulation, drywall, and septic.
• Track plan submissions, plan check costs, review periods, corrections, and inspection requests.
• Provide regular progress updates to homeowners and respond to questions.
• Maintain the company’s project management and automation platform; manage tasks and documents.
• Track change requests, revision approvals, and homeowner responses deadlines.
• Prepare weekly status reports for the owner showing progress and overdue tasks.
• Manage the owner’s calendar, inbox, travel, and documents as needed.

Skills

Executive Assistant

Virtual Assistant

Project coordinator

English communication

Strong organization

Independence

Tools

CRM

Project management tools

Workflow automation

Job description

A+ Virtual Pro Solutions is seeking an Executive Assistant to support a US-based residential construction owner. You will manage schedules, communications, and project tracking across design, permitting, and construction phases.

The ideal candidate is highly organized, proactive, and comfortable coordinating homeowners, architects, engineers, and vendors to keep every project moving on time and in the right order. Construction experience preferred.