Virtual AU Real Estate Coordinator (Sales, Leasing & Marketing)

Re-assist Virtual Assistance Services; Manila; Remote; PHP 279,000 - 502,000; Full time

Job summary

Re-assist Virtual Assistance Services seeks a seasoned real estate admin professional to coordinate listing campaigns, contracts, and CRM workflows for AU/NZ markets. You will craft property copy, manage digital assets, and support marketing initiatives while ensuring data integrity and timely reporting.

The role emphasizes creativity in design (Canva/Adobe) and strong admin discipline, with remote collaboration across international property teams.

Qualifications

• A minimum of 3 years of administrative experience in the real estate sector (Sales or Leasing).
• Familiarity with AU/NZ markets is highly preferred.
• Strong marketing flair with Canva or the Adobe Creative Suite (InDesign/Photoshop).
• Highly tech‑savvy with multiple software platforms and CRM management.
• Excellent organizational and time‑management skills for fast‑paced work.

Responsibilities

• Oversee the complete property listing lifecycle and draft captivating copy for portals like Domain and Realestate.com.au.
• Provide backend support for contract preparation and manage buyer/vendor databases and sales reports.
• Create digital brochures, social media assets, stock lists, and EDM newsletters.
• Handle inquiries, manage open‑home calendars, and track leads within the CRM.

Skills

Real estate admin

Canva

InDesign

Photoshop

CRM admin

Time management

Tools

VaultRE

Agentbox

Rex

PropertyMe

Salesforce

ActivePipe

WordPress

MS Office

Monday.com

Asana

Zapier

Job description

About the Opportunity

Are you an adaptable real estate professional who excels at both operational administration and creative property marketing? We are currently building our network of top-tier Virtual Assistants for upcoming remote roles supporting leading property agencies across Australia and New Zealand. In this multifaceted role, you will act as the administrative powerhouse for busy real estate teams, coordinating everything from listing preparation and lead distribution to digital campaign execution.

Your Key Responsibilities

• Listing & Campaign Execution: Oversee the complete property listing lifecycle. This includes drafting captivating property copy and uploading digital marketing assets to leading portals such as Domain and Realestate.com.au.

• Administration & Contracts: Provide comprehensive backend support for contract preparation. You will also be responsible for maintaining pristine buyer and vendor databases, as well as generating regular sales reports.

• Digital Marketing & Design: Utilize your creative skills to produce striking digital brochures, social media content, stock lists, and engaging email (EDM) newsletters.

• CRM & Lead Management: Efficiently handle incoming buyer and tenant inquiries, manage open-home calendars, and ensure all leads are accurately distributed and tracked within the CRM.

Candidate Profile & Requirements

• Industry Background: A minimum of 3 years of administrative experience in the real estate sector (Sales or Leasing), with strong preference given to those familiar with AU/NZ markets.

• Creative Capabilities: Demonstrated marketing flair with intermediate to advanced skills in Canva or the Adobe Creative Suite (InDesign, Photoshop) to produce high-quality assets.

• Technical Proficiency: Highly tech-savvy with the ability to seamlessly navigate multiple software platforms, manage CRMs, and maintain strict data integrity.

• Work Ethic: Exceptional organizational and time-management skills to consistently deliver high-quality work in a fast-paced, deadline-focused environment.

Software & Systems Experience

Familiarity with the following platforms is highly advantageous:

• Real Estate Platforms: VaultRE, Agentbox, Rex, PropertyMe, Salesforce, ActivePipe.

• Design & Web: Canva, Adobe InDesign/Photoshop, WordPress.

• Productivity & Automation: MS Office, Monday.com, Asana, Zapier, and various AI workflow tools.