Vendor & AP Operations Manager (Reconciliation & Receiving)

Concepcion Business Services, Inc.; Muntinlupa; On-site; PHP 600,000 - 960,000; Full time

Job summary

Concepcion Business Services, Inc. in the Philippines is seeking a skilled Finance Operations Lead to manage end-to-end SOA reconciliation and validate supplier reconciliations prepared by the Vendor team.

You will ensure scheduling, frequency adherence, and timely closure of issues across AP and Receiving processes. You will oversee VIIS usage, monitor SLA/OLA results, lead governance meetings, build strong vendor relationships, and drive continuous STP process improvements while coaching

Responsibilities

• Manage end-to-end SOA reconciliation and validate supplier reconciliations.
• Prepare schedules and reconcile AP accounts; review aging beyond 60 days.
• Oversee Receiving Team processes and ensure timely receiving per statutory rules.
• Review reports on received and pending invoices.
• Monitor VIIS usage and ensure timely invoice status updates.
• Prepare monthly SLA/OLA results for all entities.
• Lead monthly governance meetings with LE to discuss metrics and reconciling.
• Manage communications and relationships with vendors/third parties.
• Resolve vendor-related issues.
• Manage exceptions and collaborate with other functions to close issues.
• Address daily process gaps in the team.
• Ensure performance metrics and SLAs are met.
• Escalate and intervene to fix structural gaps and provide recommendations.
• Coordinate completion of team projects and key programs.
• Refine STP process based on SLA performance and feedback.
• Motivate direct reports and manage resources to meet performance.
• Demonstrate strong decision-making when assessing risks and rewards.
• Ensure standards are in place and complied with.
• Revisit standards and update based on data like volume and complexity.

Job description

Concepcion Business Services, Inc. in the Philippines is seeking a skilled Finance Operations Lead to manage end-to-end SOA reconciliation and validate supplier reconciliations prepared by the Vendor team.

You will ensure scheduling, frequency adherence, and timely closure of issues across AP and Receiving processes. You will oversee VIIS usage, monitor SLA/OLA results, lead governance meetings, build strong vendor relationships, and drive continuous STP process improvements while coaching