Valencia On-Site Construction Docs Lead (Freelance)

K-Recruiting GmbH; España; On-site; PHP 3,242,000 - 4,539,000; Full time

Job summary

K-Recruiting GmbH is seeking an experienced freelance Construction Site Documentation Coordinator to support an industrial project in Valencia, starting soon and running through late March 2027. The role centers on documenting activities, managing project communications, and coordinating with site teams.

The ideal candidate will read technical drawings, maintain documentation packs, and work 30–35 hours per week on site in Valencia.

Qualifications

• Experience in construction-related documentation and site coordination.
• Ability to produce formal project correspondence, reports and meeting minutes.
• Ability to read and understand technical drawings.
• Experience with document management systems.
• Advanced MS Office skills.

Responsibilities

• Prepare and maintain structured daily construction reports and weather data; use English project documents.
• Draft construction-related correspondence per instructions and templates.
• Research project correspondence and documentation relating to changes, delays and escalations.
• Compile supporting documents and structured overviews for change management.
• Obtain client confirmation of completed work and time records.
• Upload and maintain documents in the client's document management system.
• Create and maintain records of additional labour hours.
• Coordinate with Controlling regarding allocation of hours to change requests.
• Track open topics and maintain action/to-do lists.
• Prepare overviews of work equipment and availability.
• Draft notifications of delays or impediments with site team input.
• Attend site meetings and inspections; prepare accurate minutes.
• Collaborate with site management, project management, suppliers and customers.
• Coordinate with contacts at head office by email, phone and video conference.

Skills

Construction docs

Project administration

Reading drawings

Document management

MS Word

MS Excel

Communication skills

Spanish skills

English skills

On-site coordination

Tools

Microsoft Word

Microsoft Excel

Job description

K-Recruiting GmbH is seeking an experienced freelance Construction Site Documentation Coordinator to support an industrial project in Valencia, starting soon and running through late March 2027. The role centers on documenting activities, managing project communications, and coordinating with site teams.

The ideal candidate will read technical drawings, maintain documentation packs, and work 30–35 hours per week on site in Valencia.