US Talent Acquisition Coordinator

KDCI Outsourcing; Pasig; Hybrid; PHP 334,800 - 613,800; Full time

Job summary

KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role coordinates interviews, manages complex scheduling, and maintains accurate candidate records to ensure a seamless candidate experience across the recruitment process.

The ideal candidate has experience supporting U.S.-based recruitment teams, thrives in a fast-paced environment, and is highly organized, proactive, and detail-oriented.

Qualifications

• 3–5 years of experience in Recruitment Coordination or Talent Acquisition Operations.
• Experience supporting U.S.-based recruiters or teams.
• Strong calendar management with multiple stakeholders across time zones.
• Excellent written and verbal English communication.

Responsibilities

• Coordinate and schedule interviews with candidates, recruiters, hiring managers, and interview panels.
• Manage high-volume interview calendars across multiple calendars and time zones.
• Maintain accurate candidate records in the ATS and ensure data completeness.
• Support candidate communications, follow-ups and offer coordination as needed.
• Provide recruitment reporting and support to improve scheduling workflows.

Job description

Job Summary KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role is responsible for coordinating interviews, managing complex scheduling, maintaining accurate candidate records, and ensuring a seamless candidate experience throughout the recruitment process. The ideal candidate has experience supporting U.S.-based recruitment teams, excels in a fast-paced environment, and is highly organized, proactive, and detail-oriented.

Job Summary KDCI Outsourcing is seeking an experienced Talent Acquisition Coordinator to support the day-to-day operations of our Talent Acquisition team. This role is responsible for coordinating interviews, managing complex scheduling, maintaining accurate candidate records, and ensuring a seamless candidate experience throughout the recruitment process. The ideal candidate has experience supporting U.S.-based recruitment teams, excels in a fast-paced environment, and is highly organized, proactive, and detail-oriented.

Key ResponsibilitiesInterview Coordination & Scheduling

• Coordinate and schedule interviews involving candidates, recruiters, hiring managers, executives, and interview panel members.
• Manage high-volume and complex interview schedules across multiple calendars and time zones.
• Serve as the primary point of contact for interview logistics and candidate scheduling inquiries.
• Confirm interview schedules and communicate complete interview details to candidates and stakeholders.
• Prepare virtual meeting links, coordinate conference rooms, and ensure all interview requirements are in place.

Recruitment Operations

• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Update candidate statuses, monitor interview progress, and ensure recruitment data is complete and accurate.
• Partner closely with recruiters to move candidates efficiently through the hiring process.
• Proactively identify scheduling conflicts and resolve issues before they impact the recruitment timeline.
• Follow up on interview feedback and outstanding hiring team requirements.
• Support candidate communications, offer coordination, and pre-employment requirements.

Reporting & Process Support

• Assist with recruitment reporting and monitor interview activity, turnaround times, and candidate pipeline movement.
• Maintain recruitment trackers, dashboards, and operational reports.
• Identify opportunities to improve scheduling workflows and standardize recruitment processes.
• Provide administrative and operational support for career fairs, hiring events, and other Talent Acquisition initiatives.
• Maintain confidentiality of candidate, employee, and company information.
• Perform other recruitment coordination and Talent Acquisition support duties as assigned.

Job Requirements

• 3–5 years of experience in Recruitment Coordination, Talent Acquisition Operations, HR Coordination, or a similar role.
• Strong experience supporting U.S.-based recruiters, hiring managers, or Talent Acquisition teams.
• Proven experience managing high-volume and executive-level interview scheduling.
• Strong calendar management experience involving multiple stakeholders and time zones.
• Hands‑on experience using Greenhouse, Lever, Workday, iCIMS, ADP Recruiting, or a similar Applicant Tracking System (ATS).
• Strong understanding of candidate pipelines, interview workflows, ATS updates, and recruitment documentation.
• Excellent written and verbal English communication skills.
• Strong reporting skills using Microsoft Excel, recruitment dashboards, or similar reporting tools.
• Proficiency in Microsoft Outlook, Microsoft Office, Microsoft Teams, Zoom, and scheduling platforms.
• Strong organizational and project management skills.
• Excellent attention to detail and ability to maintain accurate recruitment records.
• Ability to manage multiple priorities, deadlines, and urgent scheduling requests.
• Strong problem-solving skills with the ability to resolve scheduling conflicts quickly.
• Comfortable working independently with minimal supervision.
• Full flexibility to work the required shift.