US Onboarding and Compliance Specialist

Pride Global; Makati; Hybrid; PHP 3,822,000 - 5,732,000; Full time

Job summary

Pride Global is hiring a US-based Healthcare Compliance & Onboarding Specialist in Makati. This hybrid role oversees regulatory onboarding for healthcare professionals, ensuring OSHA, HIPAA, and Joint Commission standards are met while delivering a smooth candidate experience.

Responsibilities include credential verification, background checks, audits, and collaboration with internal teams to streamline onboarding and data integrity across ATS systems.

Qualifications

• Experience as Onboarding/Compliance Specialist in healthcare, preferably USA-focused.
• Solid knowledge of OSHA, HIPAA, and Joint Commission regulations.
• Proficiency with HR software and Microsoft Office Suite.
• Excellent verbal and written communication abilities.
• Ability to handle sensitive information with discretion.
• Strong organizational and time-management skills.
• Collaborative mindset across departments.

Responsibilities

• Oversee compliance throughout onboarding of healthcare professionals to meet federal, state, and client requirements.
• Verify credentials, licenses, and work authorizations; track background checks and health screenings.
• Stay updated on applicable healthcare regulations and update onboarding policies accordingly.
• Assist audits and generate compliance reports for stakeholders.
• Serve as primary contact for candidates via phone, email, or in person.
• Coordinate with internal teams and ATS vendors to streamline onboarding processes.
• Ensure data accuracy and secure record-keeping in onboarding systems.

Skills

Onboarding experience

Healthcare regulatory knowledge

HR software

Communication skills

Discretion & confidentiality

Organizational skills

Team collaboration

Tools

HR software

Job description

Job Title: US-based Healthcare Compliance & Onboarding Specialist

Location: Ayala Avenue, Makati

Job Type: Full-time - HYBRID

Position Summary

We are seeking a detail-oriented and proactive US-based Healthcare Compliance & Onboarding Specialist to oversee compliance throughout the healthcare professional onboarding process. This hybrid role is essential in ensuring all federal, state, and client-specific regulations are met while delivering a smooth and supportive onboarding experience for new hires.

Key Responsibilities

Compliance Oversight

• Review and verify US-based candidate credentials, licenses, certifications, and work authorizations to ensure full compliance with healthcare regulations and client requirements.
• Monitor and track the completion of background checks, drug screenings, and health assessments.
• Stay informed on federal, state, and local healthcare compliance laws, including OSHA, HIPAA, and Joint Commission standards.
• Implement and communicate changes to onboarding requirements based on regulatory updates or client policies.
• Prepare for and assist in internal and external compliance audits, including Joint Commission evaluations.
• Conduct regular audits of candidate files to identify and rectify compliance gaps or discrepancies.
• Maintain organized, secure records and generate compliance reports for internal and client stakeholders.
• Provide a welcoming, professional, and positive onboarding experience for all new contract hires.
• Serve as the primary point of contact for candidates, addressing inquiries and resolving onboarding issues via phone, email, or in-person.
• Collaborate closely with internal teams to streamline the onboarding process and facilitate smooth transitions to client engagements.
• Utilize Applicant Tracking Systems (ATS) and third-party background screening vendors effectively.
• Conduct compliance audits specific to job roles and client requirements.
• Verify data accuracy in onboarding systems to maintain data integrity.
• Provide new hires with essential information such as manuals, guidelines, timecard access, and login credentials.
• Ensure a seamless transition from onboarding to the engagement phase, preparing new hires for success.

Qualifications

• Proven experience as an Onboarding Specialist, Compliance Specialist, or similar HR role with a focus on healthcare onboarding and compliance in the USA.
• Strong knowledge of US-based healthcare regulations (OSHA, HIPAA, Joint Commission) and HR industry standards.
• Proficient with HR software and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to handle sensitive, confidential information with professionalism and discretion.
• Strong organizational, time management, and problem-solving skills.
• Team-oriented mindset with the ability to collaborate across multiple departments.