US-HR Onboarding Specialist

Lean Solutions Group; Makati; On-site; PHP 446,000 - 893,000; Full time

Job summary

Lean Solutions Group is seeking an HR Onboarding Compliance Specialist to ensure full employment eligibility and onboarding compliance across the organization. You will oversee background screening adjudication, I-9 and work authorization compliance, drug screening, and visa documentation while maintaining audit readiness.

You will partner with Talent Acquisition, Talent Experience, Operations, HR Compliance, Legal, and external vendors to deliver compliant and scalable onboarding processes,

Qualifications

• Strong knowledge of employment eligibility, background screening, FCRA, I-9, and onboarding compliance.
• Experience partnering with Talent Acquisition, Talent Experience, Operations, HR Compliance, Legal and external vendors.
• Ability to drive process improvements through technology and automation.

Responsibilities

• Oversee background screening adjudication and pre-adverse/adverse action notices per policy and law.
• Administer I-9 records, monitor work authorization, and respond to legislative changes.
• Coordinate drug screening, visa documentation, and ongoing monitoring where applicable.
• Develop reports and dashboards for onboarding compliance and audits; support internal and external audits.

Job description

What you will be doing:

The HR Onboarding Compliance Specialist is responsible for ensuring full compliance with employment eligibility and onboarding requirements across the organization. This role oversees background screening adjudication, I-9 and work authorization compliance, drug screening, and visa/immigration documentation while maintaining audit readiness at all times.

As a subject matter expert, the role partners closely with Talent Acquisition, Talent Experience, Operations, HR Compliance, Legal, and external vendors to deliver compliant, efficient, and scalable onboarding processes. This position balances regulatory rigor with a strong employee experience focus by leveraging technology, automation, and continuous process improvement.

Key Responsibilities:

Background Screening & Eligibility

• Own and manage all pre-employment background screenings from initiation through final resolution.




• Adjudicate background check results in accordance with the company’s adjudication matrix, allowed-offense guidelines, FCRA requirements, and applicable federal, state, and local laws.




• Conduct individualized assessments of criminal history, considering job-relatedness, severity, timing, rehabilitation, and regulatory constraints.




• Serve as the final decision-maker for background screening outcomes, including hire eligibility and risk determinations.




• Issue, track, and process all FCRA-required pre-adverse and adverse action notices accurately and within mandated timelines.




• Coordinate rescinded offers or employment separations resulting from screening outcomes in partnership with TA, HR, and Legal.

I-9 & Work Authorization Compliance

• Administer and maintain compliant Form I-9 records for all employees, including reverifications and expiring work authorization documents.




• Monitor and respond to federal and state legislative changes impacting I-9, E-Verify, and employment eligibility requirements.




• Conduct routine internal I-9 audits and corrective actions to ensure ongoing compliance and audit readiness.




• Provide guidance and training to recruiters, hiring managers, and employees on proper I-9 completion and compliance standards.




• Serve as a point of contact during internal reviews or external audits related to employment eligibility.

Drug Screening, Visa & Ongoing Monitoring

• Oversee pre-employment drug screening processes, including policy alignment, vendor coordination, and compliance with state-specific testing laws.




• Manage visa-related documentation and employment authorization tracking where applicable.




• Support background monitoring and eligibility rechecks in alignment with company policy and regulatory guidance.

Reporting, Audits & Process Improvement

• Develop and maintain recurring compliance reports and dashboards related to background screening, I-9s, drug testing, and onboarding compliance.




• Prepare documentation and process narratives to support internal audits, external audits, and regulatory inquiries.




• Identify opportunities to streamline workflows through automation, system integrations, and process improvements.




• Lead or support project-based initiatives related to onboarding compliance, technology enhancements, and regulatory readiness.

Cross-Functional Partnership

• Partner with Talent Acquisition, Talent Experience, Operations, HR Compliance, and Legal to ensure compliant and efficient onboarding workflows.




• Act as a trusted advisor on compliance-related hiring decisions, balancing risk mitigation with operational needs and candidate experience.




• Create, update and manage related standard operating procedures related to onboarding compliance. Offer subject matter expert sessions to train and act as resource to company.

Competencies that support success in the HR Compliance Specialist role:

Business & Technical Acumen

• Follows company policy & processes.




• Demonstrates strong knowledge of employment eligibility, background screening, FCRA, I-9, and onboarding compliance requirements.




• Effectively prioritizes work, manages competing deadlines, and operates with minimal supervision.




• Applies sound judgment and attention to detail in high-risk compliance decisions.

Change Management & Continuous Improvement

• Embraces and supports process change driven by technology, automation, and evolving regulations.




• Identifies inefficiencies and proactively recommends solutions that improve compliance outcomes and scalability.

Collaboration & Influence

• Builds trust across HR, TA, Operations, and Legal through clear communication and consistent decision-making.




• Approaches compliance with a customer-centric mindset while maintaining firm adherence to regulatory standards.




• Treats all employees and candidates with respect, professionalism, and discretion.