Trust Project Coordinator

The Citco Group Limited; Makati; Hybrid; PHP 500,000 - 800,000; Full time

Job summary

Citco is a global leader offering governance and administration services; the role is based in Makati, Philippines. The Project Coordinator supports the Project Manager across multiple initiatives within Citco Corporate Solutions (C2S) and works with the Office of Project Management and Finance teams.

You will coordinate project plans, run regular stakeholder meetings, and track milestones in Confluence while maintaining up‑to‑date documentation and reporting.

Qualifications

• Bachelor’s Degree in Sciences, Accounting or equivalent.
• Experience in accounting would be an advantage.
• Excellent English communication skills (written and verbal).

Responsibilities

• Assist with end-to-end project execution with the Project Manager.
• Facilitate regular meetings with the project team members and Stakeholders.
• Track project tasks, dependencies and milestones using Confluence.
• Identify risks or roadblocks and escalate as needed.
• Maintain up-to-date project documentation in Confluence, including meeting minutes and action items.

Skills

MS Office

Project coordination

Stakeholder management

English communication

Education

Bachelor’s degree in Sciences/Accounting

Accounting experience an advantage

Tools

Confluence

SharePoint

Project management tools

Job description

Job Description

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $3 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About The Team & Business Line

For over 75 years Citco has developed an ethos of service excellence and partnership in corporate fiduciary and administration that our clients rely upon. Through our global office network we provide a full suite of corporate administrative services to set up, administer and maintain corporate entities throughout their life cycle.

Working with our Governance Services team, you will work with multinationals, corporates and private clients to provide critical support that helps them meet the increasing regulatory and compliance requirements that shape the industry.

Responsibilities

The Project Coordinator is responsible for running a number of different initiatives alongside the Project Manager. In this role, you will be responsible for coordinating various projects within Citco Corporate Solutions (‘C2S’) division.

Within C2S, the Project Coordinator is expected to work with the Project Management Office and Finance groups, and be a key member of the Operations Support team.

The Project Coordinator reports to the Project Manager.

• Support the Project Manager with the end-to-end execution of the assigned projects by:
• Assisting with the definition of the project plan, ensuring objective and scope of project is clear, information is gathered from appropriate stakeholders and sign-off is obtained;
• Facilitating regular meetings with the project team members and Stakeholders to provide updates, address issues and ensure alignment;
• Tracking the project tasks, dependencies and overall progress against defined milestones using Confluence;
• Identifying and addressing risks or roadblocks to keep the project on track, and/or escalating to the Project Manager and Stakeholders when necessary;
• Maintaining up-to-date project documentation in Confluence, including meeting minutes, action items, etc., and ensuring accessibility to the project team and Stakeholders;
• Preparing regular status reports and/or presentations to the Stakeholders;
• Administration and user access management of Confluence;
• Handling any other duties assigned by the Project Manager.

Qualifications

• Bachelor’s Degree in Sciences, Accounting or equivalent.
• Experience in accounting would be an advantage.
• A self-starter who can demonstrate taking initiative and ownership in current role.
• Have effective planning and organizational experience to set priorities and coordinate projects to meet deadlines in a fast-paced environment.
• Financial / accounting and analytical skills and the ability to deliver high quality service.
• Organizational skills – ability to manage several sub-projects in parallel, keeping matters organized and prioritized.
• Advanced MS Office suite skills.
• Experience with Project Management tools, SharePoint, and/or Confluence desired.
• High level of accuracy and attention to detail.
• Flexible to work with different time zones.
• Excellent English communication skills (both written and verbal)
• ‘Change’ mentality.
• ‘Getting things done’ mentality.
• ‘Thinking outside the box’ mentality.

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.