Trucking & Freight Coordinator

OCEANSPEED INTERNATIONAL LOGISTICS CORP.; Taguig; Hybrid; PHP 300,000 - 540,000; Full time

Job summary

Oceanspeed International Logistics Corp. is seeking a Logistics Coordinator specialized in customs documentation, trucking coordination, and warehouse support in Metro Manila.

The role focuses on timely deliveries, accurate documentation, and cross-functional communication to minimize charges and delays. The ideal candidate holds a licensed customs broker credential, a relevant degree, and 1–2 years of experience handling customs and trucking coordination.

Qualifications

• Bachelor's degree in customs administration, logistics, or related field.
• Licensed customs broker.
• 1–2 years of experience in customs documentation and trucking coordination.
• Strong organizational and communication skills.
• Ability to manage schedules and coordinate with multiple parties.
• Attention to detail and reliability in document handling.
• Willingness to do fieldwork if necessary.

Responsibilities

• Review and sign customs documents as authorized by the company.
• Coordinate with trucking partners and clients for scheduling and dispatch.
• Arrange and monitor trucking schedules from port to warehouse.
• Communicate delivery schedules and updates to warehouse personnel.
• Provide real-time shipment updates through designated channels.
• Maintain records of deliveries and transport coordination.
• Follow up on DR and ELIR with truckers after deliveries.

Skills

Documentation accuracy

Transport coordination

Communication & scheduling

Real-time reporting

Problem-solving

Attention to detail

Education

Bachelor's degree in customs administration / logistics / related field

Licensed customs broker

Job description

Key Responsibilities:

1. Customs Documentation Authorization

• Review and sign customs documents as authorized by the company.

• Ensure documents are complete and properly endorsed prior to submission.

• Maintain organized records of signed customs documents.

• Coordinate with internal teams regarding documentation requirements.

2. Shipment and Monitoring & Coordination

• Coordinate with trucking partners and clients for scheduling, dispatch, and container returning.

• Ensure timely deliveries within free time to avoid demurrage, detention, or storage charges

3. Trucking & Transport Coordination

• Arrange and monitor trucking schedules from port to warehouse.

• Coordinate with trucking providers for pickup, delivery, and dispatch timing.

• Communicate delivery schedules and updates to warehouse personnel.

• Ensure smooth handover of shipments from transport to warehouse operations.

• Monitor delivery status and report delays or issues.

3. Warehouse Coordination

• Coordinate arrival schedules with warehouse teams for receiving.

• Ensure proper documentation is provided for receiving and release of cargo.

• Assist in resolving delivery or unloading concerns when needed.

4. Real-Time Communication & Reporting

• Provide real-time shipment and delivery updates through WeChat or other designated communication channels.

• Send status updates on dispatch, arrival, delays, and completion of deliveries.

• Maintain accurate records of updates and communications for monitoring and tracking.

5. Reporting & Administrative Tasks

• Maintain records of deliveries and transport coordination.

• Provide status updates to management regarding shipments and deliveries.

• Ensure proper filing of documents related to customs and transport.

• Handle truck bookings and support truckers with pre-advise emails for empty returns;

• Follow up DR and ElR with truckers after deliveries and empty containerreturned.

• Send regular reports on pulled-out containers and remaininggatepasses.

• Report incidental charges.

5. Resource & Route Management

• Seek reliable truckers for containerized and empty flatrack returns;

• Plan trucking trips and optimize routing for cost-effective deliveries;

Qualifications:

• Bachelor's degree in customs administration, logistics, or related field (preferred).

• Must be a licensed customs broker.

• At least 1-2 years of experience in customs documentation and trucking coordination.

• Strong organizational and communication skills.

• Ability to manage schedules and coordinate with multiple parties.

• Attention to detail and reliability in document handling

• Must be willing to do fieldwork if necessary.

Skills & Competencies:

• Documentation accuracy and accountability.

• Transport and logistics coordination

• Communication and scheduling

• Real-time reporting and responsiveness

• Problem-solving and time management

• Attention to detail