Transport Assistant

Worldwide Logistics Philippines Solutions Inc.; Parañaque; On-site; PHP 279,000 - 446,000; Full time

Job summary

Worldwide Logistics Philippines Solutions Inc. in Parañaque is seeking a Logistics Coordinator to assist in transportation planning, project cargo support, and daily operations.

You will coordinate vehicle resources, tracking shipments, prepare documents, and maintain records while delivering timely updates to customers and internal teams.

Fresh graduates are welcome; a background in logistics or business administration is preferred, with strong English and Filipino communication.

Qualifications

• Diploma or degree in logistics, supply chain management, business administration, or a related field.
• Fresh graduates welcome; logistics/transport experience is a plus.
• Experience in transportation, freight forwarding, logistics operations, or project cargo is an advantage.
• Good command of English; Filipino/Tagalog communication required.
• Strong analytical, problem-solving, and decision-making skills.

Responsibilities

• Coordinate daily transportation activities and schedules.
• Assist in arranging vehicles, routes, and multimodal options.
• Monitor shipments from origin to destination and report status.
• Prepare transport documents and cost estimates; verify charges.
• Ensure compliance with procedures and safety standards.
• Provide updates to customers and internal teams.

Skills

English proficiency

Filipino/Tagalog

Analytical skills

Problem-solving

Teamwork

Independent work

Multitasking

Education

Logistics/SCM/Business Administration degree

Job description

Company Overview

Worldwide Logistics Philippines Solutions Inc., a member of the Worldwide Logistics Group (WWL), founded in 2003 and headquartered in Shanghai, International Headquarter in Singapore operates across more than 60 countries and regions.

The Group provides end-to-end global logistics solutions, including ocean freight, air freight, land transport, multimodal services, cross-border e-commerce logistics, warehousing, and supply chain management.

Driven by digital and AI innovation, WWL delivers efficient, reliable, and intelligent one-stop logistics services to customers worldwide.

Key Responsibilities

1. Transportation Planning & Coordination

• Assist in coordinating daily transportation activities for freight and project cargo shipments.
• Assist in arranging suitable vehicles, trailers, equipment, and transport resources according to cargo requirements.
• Coordinate pickup and delivery schedules based on customer and operational requirements.
• Assist in coordinating multimodal transportation activities when required.
• Monitor shipment and vehicle movements from origin to destination.
• Follow up with drivers and transport vendors on pickup and delivery status.
• Provide shipment and delivery status updates to customers and internal stakeholders when required.
• Assist in preparing transport orders and ensuring transportation activities follow company procedures.

2. Project Cargo Support

• Assist in coordinating transportation arrangements for project cargo, including oversized, overweight, and specialized loads.
• Support the team in coordinating route surveys, permits, bring out, and special handling requirements.
• Coordinate with project teams, site teams, transport vendors, and other relevant parties as instructed.
• Monitor project transportation schedules and provide updates to the Logistics Operation Manager.
• Escalate any transportation delays, operational issues, or potential risks promptly.

3. Vendor & Carrier Coordination

• Assist in coordinating with transport vendors, subcontractors, and carriers for daily transportation requirements.
• Obtain and compare transport rates from vendors when required.
• Assist in monitoring vendor and carrier performance and service quality.
• Maintain updated records of transport vendors, rates, vehicle information, and service arrangements.
• Escalate vendor-related issues to the Logistics Operation Manager for further action.

4. Customer Service & Communication

• Assist in handling transportation-related inquiries from customers and internal teams.
• Provide timely updates on shipment status, delivery schedules, delays, and operational issues.
• Follow up on customer requirements and coordinate with the relevant operational parties.
• Assist in resolving transportation issues and escalating matters requiring management attention.
• Maintain professional communication with customers, vendors, drivers, and business partners.

5. Documentation & Administrative Support

• Prepare and process transport-related documents, including delivery orders, permits, manifests, and shipment reports.
• Maintain accurate transportation records and databases.
• Assist in preparing transport quotations and cost estimates when required.
• Verify transportation charges and vendor invoices against relevant records.
• Ensure proper filing of transportation documents for operational, audit, and compliance purposes

6. Compliance & Safety Support

• Assist in ensuring transportation activities comply with company procedures, applicable regulations, permit requirements, and safety standards.
• Verify relevant driver, vehicle, and transport documentation as required.
• Report transportation incidents, safety concerns, or compliance issues to the Logistics Operation Manager.
• Support the implementation of corrective actions and safe transportation practices.
• Assist in monitoring transportation costs and identifying potential cost-saving opportunities.

Requirements

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Fresh graduates or candidates with relevant logistics/transport experience are welcome to apply.
• Previous experience in transportation, freight forwarding, logistics operations, or project cargo is an advantage.
• Basic understanding of transportation planning, delivery coordination, and logistics documentation is preferred.
• Good command of English, both written and spoken. Filipino/Tagalog communication skills are required.
• Good analytical and problem-solving skills.
• Able to think critically and make appropriate decisions within the scope of responsibility.
• Willing to think outside the box and challenge existing practices where appropriate.
• Good communication, coordination, and follow-up skills.
• Proactive, responsible, detail-oriented, and willing to learn.
• Able to work independently while also functioning effectively as part of a team.
• Able to manage multiple tasks and follow up on matters within required timelines.