Training Coordinator

Odfjell; Pasay; On-site; PHP 420,000 - 780,000; Full time

Job summary

Odfjell is seeking a dedicated Training Coordinator to support Crewing Operations. The role requires meticulous attention to detail, strong organizational skills, and the ability to juggle multiple priorities in a fast-paced environment.

The candidate will coordinate training sessions with internal and external providers, assess crew training needs, and ensure STCW compliance for redeployments. Proactive collaboration across departments is essential for success.

Qualifications

• Bachelor's degree or equivalent in a relevant field.
• 14 years of professional experience in ship management with a focus on training and crewing operations.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication in English.
• Analytical and solution-oriented with proactive mindset for process improvement.
• Excellent coordination and teamwork, reliable and detail-oriented.

Responsibilities

• Coordinate and assist in the preparation, execution, and documentation of training sessions conducted by internal and external providers.
• Proactively assess crew training needs based on the training matrix.
• Coordinate with Vessel Handlers to ensure training requirements are met and support deployments.
• Ensure all crew on vacation meet MPS Competence standards and STCW rules prior to redeployment.
• Maintain training calendars and records, and liaise with external providers.

Skills

Microsoft Office

English communication

Analytical skills

Coordination

Team player

Education

Bachelor's degree

Job description

Odfjell is looking for a dedicated and detail-oriented Training Coordinator to support the training programs and initiatives within our Crewing Operations group. This role is ideal for someone who thrives in a fast-paced environment, demonstrates a strong sense of urgency, and is committed to delivering high-quality work in line with Odfjell's processes and standards.

As a Training Coordinator, you will be involved in a wide range of activities, requiring sharp attention to detail, strong organizational skills, and the ability to manage multiple priorities effectively. We're seeking someone with a team-oriented mindset and a proactive approach to customer service someone who is eager to contribute and collaborate across departments.

AREAS OF RESPONSIBILITY:

• Coordinate and assist in the preparation, execution, and documentation of training sessions conducted by both internal and external training providers.
• Proactively assess crew training needs based on the training matrix.
• Coordinate with Vessel Handlers to ensure crew training requirements are met, supporting smooth and timely deployment activities.
• Ensure all crew members on vacation are fully compliant with MPS Competence standards and STCW mandatory rules and regulations prior to redeployment.

TASKS:

The Training Coordinator ---

Evaluation Process

• Track appraisal reports based on crew change forms, including mid-term and quarterly evaluations, as required.
• Review PEF/PAF submissions for accuracy and completeness and follow up with relevant parties when necessary.
• Encode and upload PEF/PAF reports into the Crew Information Management System.
• Maintain and monitor records of crew eligible for promotion and/or those holding higher licenses for potential training opportunities.

Training Administration

• Identifying crew training needs based on the training matrix and endorsing to training providers
• Updating and tagging planned trainings in the Crew Information Management System (CIMS)
• Monitoring training attendance, confirming schedules, and following up with crew
• Preparing and distributing monthly, quarterly, and yearly internal training calendars
• Managing training records, including performance record books and certificates
• Coordinating training logistics (transportation, accommodations, schedules) for crew and instructors
• Reviewing and verifying hotel/training-related invoices and processing payments through accounting system
• Preparing and submitting instructor fees, training allowances, and reimbursement requests
• Handling purchase requests (PRs) and maintaining training materials and supplies
• Preparing training materials and classroom setup for in-house courses
• Uploading training attendance, feedback forms, and certificates to CIMS
• Liaising with external training providers for course requirements and endorsements
• Performing other administrative tasks as assigned by the superior

QUALIFICATIONS:

• Bachelors degree or equivalent education in a relevant field
• 14 years of professional experience in ship management, with a focus on training and crewing operations
• Proficient in Microsoft Office tools, especially Word, Excel, and PowerPoint
• Strong written and verbal communication skills in English
• Analytical and solution-oriented, with a proactive mindset for improving processes
• Excellent coordination skills and a strong team player
• Reliable, detail-oriented, and able to complete tasks on time and within scope

We offer competitive market-aligned terms and conditions, as well as a demanding work environment with interesting tasks for the right individual.